Grant Documentation Administrators

Ashgrove Renewables; Mallow; On-site; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Company Pension scheme

Performance related bonus

Bike to Work scheme

Onsite parking

Employee Discounts

Company Paid Leave

Flexible working hours

Further educational support

Sports and Social events

Job summary

Ashgrove Renewables, a long-established renewable energy specialist in Ireland, is seeking a Grant Documentation Administrator to support its QA & Documentation team. This role involves processing grant documentation, ensuring accuracy, and maintaining records across multiple schemes.

Based in an office environment, the role requires meticulous data handling, timely submissions, and collaboration with homeowners, assessors, builders, and other professionals. Training is provided.

Qualifications

• Minimum 2 years in administrative and document coordination roles.
• Grant administration experience and familiarity with government departments is advantageous.
• Experience in the renewable energy sector is beneficial.

Responsibilities

• Document management and organisation of grant applications, approvals and reports.
• Prepare and ensure completeness of grant documentation.
• Monitor deadlines and ensure timely submission of documents.
• Enter and maintain data in grant management systems.
• Maintain health and safety records and RAMs.
• Liaise with homeowners, BER assessors, builders and professionals on documentation needs.
• Prepare templates and ensure consistent presentation of grant documents.
• Assist with audits and general administrative tasks for the grant team.

Skills

Attention to detail

Organisational skills

Independent with teamwork

Fluent English

Multitasking

Tools

Microsoft Office Suite

CRM database management

Job description

About Ashgrove Renewables

Ashgrove Renewables is one of Ireland’s longest-established renewable energy specialists, delivering a range of sustainable energy-efficient solutions to homeowners and businesses nationwide for over 25 years. A trusted SEAI-registered contractor and One Stop Shop partner, Ashgrove supports a diverse client base, providing both single-measure installations, and end-to-end energy upgrade solutions. We also support a wide range of grant schemes, including CEG, One Stop Shop and the Vacant & Derelict Housing schemes.

The Role

Grant Documentation Administrator to join our busy QA & Documentation division.

At Ashgrove Renewables, we are responsible for processing a large number of grants weekly. This Grant Documentation Administrator will play a crucial role in supporting the grant management process by ensuring the preparation and collection of accurate and organised documentation of all aspects of grant applications.

This position involves working closely with the team to maintain records, upload grant applications and ensure compliance with grant guidelines so previous experience in this field is desirable.

This is an office based role and full training will be provided.

Main Responsibilities

• Document Management: Maintain and organise documentation related to grant applications, approvals, financial reports, and other relevant materials.
• Preparation of Grant Documentation: Ensuring all documentation is complete and accurate.
• Compliance Tracking: Monitor grant deadlines and ensure all documentation is submitted promptly.
• Data Entry and Database Management: Input and maintain data in the grant management software or database, ensuring that all information is accurate and up-to-date.
• H&S: Maintain and collate health and safety records, RAMs and other associated H&S administrative tasks.
• Communication Support: Follow up liaising with homeowners, BER Assessors, builders and other professionals on documentation requirements.
• Document Formatting: Assist with the preparation of grant documents, creating templates, and ensuring consistency in presentation.
• Audit Preparation: Assist in preparing for internal or external audits by ensuring proper documentation is available and organised.
• Administrative Support: Support the grant team with administrative tasks, such as scheduling meetings, preparing materials, and conducting basic research on potential grant opportunities.

Requirements

Experience

• Minimum 2 years experience in administrative and document coordination role.
• Previous experience in grant administration is advantageous, as is experience working with government departments, within the renewable energy sector.

Skills

• Strong attention to detail and organisational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM database management.
• Excellent written and verbal communication skills.
• Ability to work independently and collaborate as part of a team.
• Ability to multitask in a fast paced environment.
• Fluent English - verbal and written.

Benefits

• Competitive salary commensurate with experience
• Company Pension scheme
• Performance related bonus
• Bike to Work scheme
• Onsite parking
• Employee Discounts
• Company Paid Leave
• Flexible working hours
• Further educational support, training and development opportunities
• Sports and Social events and activities