Accounts & Administration Co-Ordinator

RBK Chartered Accountants; Dublin; On-site; EUR 30,000 - 45,000; Full time

Job summary

RBK Chartered Accountants in Dublin is seeking an Accounts & Administration Co-Ordinator to join the busy team. The role supports day-to-day finance, invoicing, supplier payments and general administration in a fast-paced commercial environment.

The ideal candidate will have experience in accounts or finance administration, knowledge of BAAN or SAP, and strong IT and communication skills, enabling effective collaboration with customers, suppliers and internal teams in a dynamic setting.

Qualifications

• Experience in accounts or finance administration.
• Strong attention to detail and accuracy with financial data.
• Experience with BAAN or SAP is advantageous.

Responsibilities

• Maintain accounts receivable records and monitor balances.
• Process customer invoicing and supplier invoices with proper approvals.
• Perform bank reconciliations and cash flow monitoring.
• Liaise with customers and suppliers on payment status and queries.
• Support month-end and intercompany reconciliation processes.
• Provide general administrative support and filing.

Skills

Attention to detail

Organised

Communication skills

Time management

Customer service

Education

Accounting qualification or training

Accounting Technician

Tools

BAAN

SAP

Microsoft Excel

Job description

Our client is a leading global organisation operating across the industrial automation, electrical connectivity and technology solutions sector, with an established presence in Ireland and a strong international customer base.

They are currently seeking an Accounts & Administration Co-Ordinator to join their busy Dublin team. This is an excellent opportunity for an organised, detail-focused individual looking to develop their career across accounts, administration and customer service within a fast-paced commercial environment.

The successful candidate will play an important role in supporting the day-to-day finance and administration functions of the business, ensuring accurate financial processing, effective customer and supplier communication, and smooth day-to-day operations.

Key Responsibilities

• Maintain accurate accounts receivable records, including credits, collections, allocations and outstanding balances.
• Process customer invoicing through BAAN, including manual invoices where required.
• Process purchase invoices, credit notes, purchase orders and employee expenses, ensuring appropriate approvals and controls are in place.
• Process bank statements and complete regular bank reconciliations, including maintaining the monthly cash flow statement.
• Liaise with customers regarding outstanding payments, account queries and payment allocations.
• Complete month-end and day-end procedures within BAAN.
• Reconcile intercompany accounts at month-end and liaise with the wider Group regarding queries and discrepancies.
• Maintain the fixed asset register and regularly review supplier/creditor listings, assisting with supplier payments as required.
• Investigate and clear financial integration errors and non-finalised transactions within BAAN.
• Manage commercial returns from initial customer request through to resolution, including issuing credit notes where required.
• Process EDI transactions and update delivery dates on BAAN, ensuring customers are re-acknowledged where changes are made.
• Support the maintenance of company records, policies and compliance documentation, including health & safety and statutory reporting.
• Maintain inventory records for the Ireland warehouses, making adjustments where required.
• Provide general administrative support, including filing and telephone support.

Skills & Experience

• Assist with other finance and administration duties as required.
• Previous experience in an accounts, finance or finance administration role.
• Ideally, a qualification or relevant training in Finance, Accounting or Bookkeeping, such as Accounting Technician.
• Strong attention to detail and accuracy, particularly when handling financial information.
• Experience using BAAN, SAP or a similar accounting/ERP system is advantageous.
• Strong IT skills, particularly Microsoft Excel, Word, Outlook, Teams and PowerPoint. Knowledge of Microsoft Copilot and database systems would be beneficial.
• Strong organisational and time-management skills, with the ability to manage competing priorities and meet deadlines.
• Excellent communication skills, with confidence dealing with customers, suppliers and internal stakeholders.
• Ability to work effectively in a small team environment while working independently when required.
• A proactive, practical approach with a willingness to learn and develop within the role.

The Ideal Candidate

We are looking for someone who is highly organised, proactive and customer-focused, with strong attention to detail and an interest in developing their career across accounts and administration.

You will be comfortable working in a busy environment, managing multiple priorities and communicating confidently with both customers and internal stakeholders. A positive attitude, strong work ethic and willingness to learn are key to success in this role.