Tender / Quotation Specialist

Hitachi, Ltd.; Jakarta Pusat; On-site; IDR 300,000,000 - 500,000,000; Full time

Job summary

Hitachi Energy in Jakarta is seeking a seasoned Sales Engineer to support the Sales Managers in technical meetings, gather all information to prepare proposals, and develop both technical and commercial elements tailored to customer bids.

You will identify vendors, evaluate offers, manage tender documentation, assess risks, and collaborate with Supply Chain. Strong English, a degree in Electrical Engineering, and at least five years in this field are required.

Qualifications

• Bachelor's degree in Electrical Engineering or equivalent.
• Minimum 5 years in Sales Engineering or project control in transformer/substation domain.
• Solid knowledge of substations and power market.
• Experience in tender estimation, management, and risk analysis.
• Strong time management, presentation, and planning skills; can explain technical info to non-technical customers.
• Proficient in Microsoft Office and Salesforce; good English communication.

Responsibilities

• Provide technical support to Sales during meetings and prepare technical and cost proposals.
• Identify vendors, evaluate offers, and archive documentation.
• Ensure tender docs include costs and assess risks in bids.
• Contribute to Risk Review and coordinate inputs from related functions.
• Report bid status and analyze reasons for wins/losses.
• Coordinate with Supply Chain to handle subcontractor requests.
• Ensure compliance with regulations and prepare post-order docs.
• Uphold Hitachi Energy's safety and integrity values.

Skills

Sales Engineering

Tender management

Risk analysis

Proposal estimation

Time management

Presentation

Planning

Communication

English communication

Leadership

Education

Degree in Electrical Engineering

Tools

Microsoft Office (Word, Excel, PPT)

Salesforce

Job description

How you’ll make an impact:

• You will provide any necessary technical support to Sales Managers during technical meetings, responsible for collecting all information needed to prepare the proposal, including both technical and cost elements and creating and complete bid documents (Technical proposal and Commercial proposal based on customer specification or customer bid document or customer budget).
• You will identify potential vendors for equipment and materials and service required in the project and technically evaluate supplier offers to check match with specifications, collect and archive documentation regarding the offer/order and records assumptions and decisions taken during the development process.
• You will ensure tenders are well documented in a timely manner and with appropriate level of detail, including full and accurate costs, identify potential risks in the bids, quotations, estimate, and in any related contract agreements across customers/channels.
• You will provide information and/or participate in the Risk Review procedure and process in accordance with Hitachi Energy policy, ensure that inputs from related functions for editing activities are provided on time and according to established quality procedures.
• You will regularly report the status of the bids using defined tools and collects and analyses the reasons for tenders being lost and won.
• You will collaborate with Supply Chain Management to coordinate requests to subcontractors.
• You will be responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.
• Preparing post order documentation and following applicable commercial processes prior to handover.
• Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background:

• Degree in Electrical Engineering.
• Minimum 5 years of experience in Sales Engineering field or working as Project control role with relevant to transformer products, power substation, LV, MV and HV switchgear is preferred.
• Solid knowledge of substations within the electrical power market.
• Experience in proposal estimation, tender management, and risk analysis.
• Time management, presentation, and planning skills. The ability to relate technical information to non-technical customers.
• Expert in Microsoft Office (Word, Excel, PPT) & Salesforce.
• Strong in collaborative and communication skills.
• Good in English communication.
• Location – Jakarta.