Tender / Quotation Specialist

Hitachi Energy; Jakarta Timur; On-site; IDR 350,000,000 - 550,000,000; Full time

Job summary

Hitachi Energy in Jakarta is seeking an experienced Sales Engineer to support the sales team by compiling technical and cost proposals, and coordinating tender activities across substation and transformer projects.

The role requires a strong background in proposal estimation, risk analysis, and collaboration with suppliers and internal teams, with excellent English communication. Based in Jakarta with on-site work expectations.

Qualifications

• Degree in Electrical Engineering.
• 5+ years in sales engineering or project control roles.
• Knowledge of substations and transformer products.
• Experience in proposal estimation, tender management, and risk analysis.
• Strong communication and collaboration skills; proficient in English.

Responsibilities

• Provide technical support to Sales Managers during meetings and prepare proposals with technical and cost elements.
• Identify potential vendors and evaluate supplier offers for specification match; document offers and decisions.
• Ensure tender documentation is complete with full costs and risk analysis.
• Participate in risk review and ensure timely inputs from related functions.
• Report bid status using defined tools and analyze reasons bids are won or lost.
• Coordinate subcontractor requests with Supply Chain Management; ensure compliance with regulations.
• Prepare post-order documentation and follow commercial processes before handover.

Skills

Sales engineering

Project control

Proposal estimation

Tender management

Risk analysis

Time management

Planning

Presentation skills

Collaboration

English communication

Education

Degree in Electrical Engineering

Tools

Microsoft Office

Salesforce

Job description

How You’ll Make An Impact

• You will provide any necessary technical support to Sales Managers during technical meetings, responsible for collecting all information needed to prepare the proposal, including both technical and cost elements and creating and completing bid documents (Technical proposal and Commercial proposal based on customer specification or customer bid document or customer budget).
• You will identify potential vendors for equipment and materials and services required in the project and technically evaluate supplier offers to check match with specifications, collect and archive documentation regarding the offer/order and record assumptions and decisions taken during the development process.
• You will ensure tenders are well documented in a timely manner and with an appropriate level of detail, including full and accurate costs, identify potential risks in the bids, quotations, estimates, and in any related contract agreements across customers/channels.
• You will provide information and/or participate in the Risk Review procedure and process in accordance with Hitachi Energy policy, ensure that inputs from related functions for editing activities are provided on time and according to established quality procedures.
• You will regularly report the status of the bids using defined tools and collect and analyse the reasons for tenders being lost and won.
• You will collaborate with Supply Chain Management to coordinate requests to subcontractors.
• You will be responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.
• Preparing post‑order documentation and following applicable commercial processes prior to handover.
• Living Hitachi Energy's core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background

• Degree in Electrical Engineering.
• Minimum 5 years of experience in Sales Engineering field or working as Project control role with relevant to transformer products, power substation, LV, MV and HV switchgear is preferred.
• Solid knowledge of substations within the electrical power market.
• Experience in proposal estimation, tender management, and risk analysis.
• Time management, presentation, and planning skills. The ability to relate technical information to non-technical customers.
• Expert in Microsoft Office (Word, Excel, PPT) & Salesforce.
• Strong in collaborative and communication skills.
• Good in English communication.
• Location – Jakarta.