Store Development Admin

PT Hiro Group Indonesia; Jakarta Utara; On-site; IDR 39,060,000 - 55,800,000; Full time

Job summary

PT Hiro Group Indonesia is seeking a Store Development Admin to provide essential administrative support for new outlet openings, expansions, and existing store management. You will handle leasing documents, tenancy contracts, and property records while coordinating with mall management and landlords to ensure timely processing and accurate record-keeping.

Ideal candidates have a Diploma or Bachelor’s degree and at least 1 year of related experience, plus strong Excel and organizational skills

Qualifications

• Diploma or Bachelor's degree in any major required.
• Minimum 1 year of administration, preferably in mall leasing or property management.
• Proficiency in Microsoft Excel for data management and reporting.
• Strong organizational and coordination abilities with attention to detail.

Responsibilities

• Provide administrative support for store development activities including new openings and expansion.
• Handle leasing documents, tenancy contracts, and property-related paperwork.
• Coordinate with mall management, landlords, and external partners on leasing needs.
• Track lease periods, payments, renewal timelines, and contract status.
• Maintain updated databases of outlet locations, lease terms, and costs.
• Prepare leasing proposals, reports, and supporting materials for new stores.
• Ensure proper collection, organization, and archiving of documents.
• Collaborate with Legal, Finance, Operations, and Project teams for requirements.

Skills

Organizational skills

Communication skills

Detail-oriented

Time management

Education

Diploma (D3) or Bachelor's Degree (S1) in any major

Tools

Microsoft Excel

Job description

The Store Development Admin is responsible for providing administrative support for store expansion, new outlet openings, and existing store management. This role involves handling leasing documentation, maintaining property records, coordinating with mall management and landlords, monitoring rental agreements, and supporting the store development team to ensure all administrative processes are completed accurately and on time.

Key responsibilities

Provide administrative support for store development activities, including new outlet openings, store expansion, and existing outlet management.

Handle and maintain leasing documents, rental agreements, tenancy contracts, and other property-related documentation.

Coordinate with mall management, landlords, property owners, and other external parties regarding leasing administration and store-related requirements.

Monitor lease agreement periods, rental payment schedules, contract expiration dates, and renewal timelines to ensure timely follow-up.

Maintain an updated database of outlet locations, lease terms, rental costs, contract status, and other store development information.

Assist in preparing leasing proposals, administrative documents, reports, and supporting materials for new store locations.

Track the progress of store development documentation and ensure all required documents are properly collected, organized, and archived.

Coordinate with internal departments, including Legal, Finance, Operations, and Project teams, to support administrative requirements for new and existing outlets.

Follow up on outstanding documents, approvals, and administrative matters with relevant internal and external parties.

Prepare regular reports and documentation related to leasing activities, store development progress, and contract status.

About you

Minimum Diploma (D3) or Bachelor's Degree (S1) in any major.

Minimum 1 year of experience in administration, preferably in mall leasing, property management, retail, F&B, or a related industry.

Experience handling lease agreements, rental contracts, tenancy documentation, or property administration is an advantage.

Proficient in Microsoft Office, particularly Microsoft Excel, for data management and reporting.

Good organizational skills with strong attention to detail and accuracy in handling documents and data.

Good communication and coordination skills, with the ability to follow up effectively with internal teams and external parties.

Able to manage multiple tasks, prioritize deadlines, and maintain well-organized documentation.

Proactive, responsible, and able to work independently as well as collaboratively within a team.

Our journey began from a small sushi restaurant founded in 2016, to a multi brand corporate business nationwide all across Indonesia.

Our brands are :

Sushi Hiro, Sushi Go!, The Garden, The Garden Osteria, Beef Boss, Ultramen, Hello Darling, Barcelona, Villa Capri, Superhiro & Pesta Kebun

Our vision :

Commitment and constant innovation to delivering extraordinary and holistic dining experiences and magnificent lifestyle concepts while championing the greater good for employees, customers, and the local environment.

Our mission :

To inspire and liberate people through Hiro Group's innovative and dynamic concept.

Our journey began from a small sushi restaurant founded in 2016, to a multi brand corporate business nationwide all across Indonesia.

Our brands are :

Sushi Hiro, Sushi Go!, The Garden, The Garden Osteria, Beef Boss, Ultramen, Hello Darling, Barcelona, Villa Capri, Superhiro & Pesta Kebun

Our vision :

Commitment and constant innovation to delivering extraordinary and holistic dining experiences and magnificent lifestyle concepts while championing the greater good for employees, customers, and the local environment.

Our mission :

To inspire and liberate people through Hiro Group's innovative and dynamic concept.