Staff Admin Purchasing

PT Berkah Daya Alam; Provinsi Bali; On-site; IDR 84,000,000 - 132,000,000; Full time

Job summary

PT Berkah Daya Alam is seeking an Administrative Staff in Purchasing in Bali. You will source, manage vendors, and handle procurement transactions while tracking projects and coordinating with multiple stakeholders.

The role requires proactive vendor development, price negotiation, PO management, and accurate material tracking across ongoing projects. Strong Excel/Sheets skills and deadline discipline are essential.

Qualifications

• Experience in purchasing for multi-stakeholder projects.
• Strong vendor negotiation and price terms ability.
• Proficient in Excel/Google Sheets for tracking.

Responsibilities

• Receive and verify purchase requirements from project PICs including specifications, quantity, and urgency.
• Check warehouse availability before processing new purchases.
• Source and develop new vendors, including those offering payment terms.
• Request quotations from multiple vendors and compare price, quality, MOQ, delivery time, and terms.
• Negotiate price and terms with vendors and submit vendor recommendations.
• Create and send purchase orders based on approved requirements.
• Confirm PO with vendors, monitor order status daily, and follow up until goods are received.
• Arrange delivery and verify goods received match the PO.
• Inform PICs of delays promptly.
• Update material usage realization to project spreadsheet after purchases/deliveries.

Skills

Sourcing

Vendor management

Procurement

PO management

Project coordination

Excel/Sheets

Tools

Excel/Sheets

Job description

This is an Administrative Staff position in Purchasing, responsible for sourcing, vendor management, procurement transactions, project tracking, and coordination across multiple stakeholders. The role requires proactive vendor development, price negotiation, purchase order management, and accurate project material tracking.

Key responsibilities

Receive and verify purchase requirements from project PICs including specifications, quantity, and urgency/timeline

Check warehouse availability before processing new purchases

Source and develop new vendors, including those offering payment terms

Request quotations from multiple vendors and compare price, quality, MOQ, delivery time, and payment terms

Negotiate price and terms with vendors and submit vendor recommendations to management

Create and send purchase orders based on approved requirements

Confirm PO with vendors, monitor order status daily, and follow up until goods are received

Arrange delivery and verify goods received match the PO

Inform relevant PICs of delays immediately rather than waiting to be asked

Fill in actual material usage realization to project spreadsheet each time purchases/deliveries occur

About you

Able to proactively search for and develop new vendors, not just waiting for urgent needs

Able to negotiate best prices and payment terms, understanding both often need to be negotiated separately per vendor

Able to compare multiple vendors based on price, quality, minimum order, delivery time, and payment terms

Thorough in checking specifications, quantity, and quality of goods according to project needs

Proficient in Microsoft Office, especially Excel/Google Sheets

Able to create and manage PR, PO, invoices, purchase recaps, vendor data, and payment recaps

Able to work with deadlines and handle multiple project needs simultaneously

Disciplined in regularly updating material usage realization to spreadsheet (routine updates, not accumulated at the end)

Able to read project timelines to prioritize most urgent material purchases

Neat and systematic in documentation so project data can be checked anytime