Project Procurement Admin Assistant

PT Vector InfoTechnologies Indonesia

Jakarta Timur

On-site

IDR 80,000,000 - 110,000,000

Full time

9 days ago

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Job summary

Vector InfoTech Group is seeking a Procurement Admin Assistant to provide essential support for project procurement, ensuring accuracy, compliance, and efficiency in handling related documentation.

The role requires strong attention to detail, initiative, and effective communication with internal teams and vendors to maintain smooth procurement processes and timely completions.

Qualifications

Strong command of English, both written and spoken.

Responsibilities

Provide essential support to project procurement by ensuring accuracy, compliance and efficiency in handling project documentation.
Coordinate effectively with internal teams and vendors to support smooth procurement processes.
Monitor outstanding items such as pending approvals, deliveries and payments to prevent delays.
Liaise with project teams and finance to ensure smooth coordination of procurement-related matters.
Ensure all procurement activities comply with company policies, SOPs and audit requirements.
Familiarity with procurement systems (training will be provided) and Microsoft Office tools.

Skills

English proficiency

Documentation review

Procurement processes

Attention to detail

Tools

MS Excel

MS Word

Outlook

Job description

Strong proficiency in English, both spoken and written.

Good skilled in reviewing and verifying softcopy project documentation, including Purchase requisition, invoices, purchase orders (PO), delivery orders (DO), quotations, and related records.

Record periodic procurement status file (e.g., pending / received POs, invoice tracking, vendor registration progress).

Maintain accurate records of procurement transactions in both softcopy and system databases for easy retrieval.

Detail-oriented with the ability to identify discrepancies and ensure accuracy in documentation.

Proactive and demonstrates initiative in clarifying information, with minimal supervision required.

Organized and systematic in maintaining records for procurement activities.

Able to coordinate effectively with internal teams and vendors to support smooth procurement processes.

Monitor outstanding items such as pending approvals, deliveries, and payments, and proactively escape delays.

Liaise with project teams and finance to ensure smooth coordination of procurement-related matters.

Ensure all procurement activities comply with company policies, SOPs, and audit requirements.

Familiarity with procurement systems (training will be provided) and Microsoft Office tools (Ms Excel, Word, outlook)

Support ad-hoc procurement tasks and assist in process improvements when required.

Job Description:

The Procurement Admin Assistant will provide essential support to the Project procurement by ensuring accuracy, compliance, and efficiency in handling project-related documentation.

This role requires a high level of attention to detail, initiative, and communication skills to maintain seamless operations.

Established in 1992, Vector InfoTech Group specializes in the supply of reliable industrial products and solutions to local and multinational corporations from the Oil & Gas, Petrochemicals, Power, Utilities, Transportation & Chemicals, Semi-Conductor, Building & Construction, Food, Pulp and Paper Industries.

Vector InfoTech Group has grown in our respective business units into a single entity to become a complete Industrial Networks, Industrial IT and Industrial Telecommunications System solution provider. Our complete industrial system solutions include Industrial Communications and Networking Systems Hardware, Software and Engineering Services, extending to Total Turnkey Communication System Packages.

Vector InfoTech is dedicated to provide our clients with "Total Solution" for their communication systems requirement as well as integrations of more complex system projects and troubleshooting of data communications problems.