Procurement Analyst (Logistic)

Sinar Mas Agribusiness and Food; Jakarta Pusat; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

Sinar Mas Agribusiness and Food is seeking a Procurement and Sourcing Specialist to lead RFQ development, supplier evaluations, and contract preparation. The role supports Tender Committee negotiations and overall procurement budgeting, driving data-driven decisions in a dynamic market.

Responsibilities include coordinating with internal stakeholders, analyzing supplier proposals, and guiding the sourcing process from RFQ to award, ensuring compliance and timely delivery.

Qualifications

• Bachelor's degree in supply chain, procurement, or related field.
• Experience with RFQ processes and supplier negotiations.
• Strong analytical and data-driven decision making.
• Proven ability to coordinate cross-functional teams.

Responsibilities

• Collect data on spend, customer requirements, and market dynamics to inform procurement strategy.
• Assist in developing RFQs, coordinate supplier responses, and consolidate evaluations.
• Input supplier technical responses into scoring models and support tender negotiations.
• Prepare and review contract drafts with Category Managers; support procurement budgeting and planning.
• Conduct market price research and generate procurement insights from secondary sources.

Skills

Advanced Excel

Data analysis

Negotiation

Stakeholder management

Supplier evaluation

Education

Bachelor's degree in supply chain or related field

Tools

ERP systems

Job description

Strategic Planning and Sourcing Execution

• Collect data and conduct analysis on internal factors such as spend and customer requirements, as well as external factors such as industry and market dynamics, and product/services trends
• Assist in the development of Request for Quotation (RFQ) to collect supplier information, including confirming supplier’s participation, sending RFQ template, and consolidating RFQ responses from suppliers Logistic ( Transportation & Warehouse)
• Input technical responses from supplier to qualitative assessment model and check completeness of technical scoring as part of supplier proposal evaluation process
• Support Tender Committee during negotiation phase by consolidating new quotation from suppliers transportation and informing negotiation result to suppliers
• Generate and submit contract draft to relevant Category Managers Logistics
• Conduct research on market price for new requirements in support of Procurement Budgeting cycle
• Generate ad-hoc Procurement insights in accordance with reporting requirements to support Procurement planning and execution by conducting research with secondary sources and external subscription material

Spot Buy and Fast Track Purchasing

• Perform follow-up on technical evaluations with internal stakeholders to ensure timeliness of tendering process
• Create Quotation Comparison Form (QCF) if required and check if any existing QCF to fulfill requirement
• Identify prospective suppliers transportation from preferred supplier list / market research / Competent Division’s suggestion
• Prepare and issue RFx documents and facilitate communications between internal stakeholders and suppliers
• Perform quantitative and qualitative supplier proposal assessment and develop supplier transportation shortlist
• Analyze quotation from shortlisted suppliers transportation and conduct meeting to negotiate quotation
• Perform responses and awards to supplier transportation based on negotiation results and initiate approval to authorized approvers as part of QCF process
• Determine PO terms and conditions in conjunction with the Spot Buy Manager and Category Manager Logistic
• Gather supplier’s documentations required to make request for new supplier master data creation
• Facilitate communication with supplier transportation to confirm participation in RFQ session, including sending RFQ invites to selected suppliers transportationand consolidating RFQ responses
• Monitor expected delivery date and support follow-up communication with suppliers for updates

Service Management & Continuous Improvement

• Secure knowledge transfer and exchange by storing and maintaining (analytical) project deliverables and templates
• Proactively search and communicate category specific news and trends to Category Management Team
• Support Category Manager Logistic in identifying opportunities for continuous process improvement and increasing overall process effectiveness
• Provide qualitative and quantitative feedback to Category ManagersLogistics on recurring high value spot buys, including opportunities for consolidating demand and establishing new contract, identifying preferred suppliers, etc.
• Develop effective working relationships with key internal and external stakeholders

Audit & Compliance

• Ensure that hard copy documents have been scanned and recorded as per legal requirements in chronological order
• Drive consistent implementation of the organization’s policies, processes and business practices to ensure compliance
• Support auditors and legal authorities with the required information

• Advanced proficiencyin Microsoft Excel, with the abilityto analyzeand manage largedatasets.
• Ability to workeffectively under tightdeadlines andpressure.
• Strong learning agilityand willingness toadapt quickly.
• Excellent analytical andsystematic problem-solvingskills.
• Strong presentation skills, including preparing QCFpresentations for topmanagement.
• Ability todraft vendor agreementsusing legal-approvedtemplates.
• Good communication, negotiation, and stakeholder managementskills.