Senior Import Documentation

PT RUBY GROUP; Jakarta Utara; On-site; IDR 100,440,000 - 167,400,000; Full time

Job summary

PT RUBY GROUP in Jakarta is seeking an experienced Import Documentation & Customs Specialist to manage PIB drafts, review import documents, and ensure compliance with regulations and company SOPs.

You will coordinate with PPJK, shipping lines, freight forwarders, surveyors and internal departments, monitor clearance progress, resolve document issues, maintain accurate records, and support reporting on import activities under tight deadlines.

Qualifications

• Diploma (D3) or Bachelor's (S1) in Logistics, International Trade, Customs, or a related field.
• 3–5 years of experience in Import Documentation, Customs Clearance, or Freight Forwarding.
• Strong understanding of import documentation and customs procedures (PIB, PEB, Manifest, SPPB, SPJM, LS).
• Experience preparing PIB drafts.
• Familiar with INSW and Customs systems.
• Good Bahasa Indonesia; English is an advantage.
• Detail-oriented, able to work under tight deadlines.
• PPJK certification is an advantage.

Responsibilities

• Prepare and review PIB drafts and other import documentation
• Ensure completeness and accuracy of import documents before customs submission
• Coordinate with PPJK, shipping lines, freight forwarders, surveyors, and internal departments
• Monitor customs clearance progress and assist in resolving document-related issues
• Handle customs inspections and follow up on clearance requirements
• Maintain accurate documentation and import records
• Support reporting related to import activities
• Ensure import processes comply with customs regulations and company SOP

Skills

Import documentation

Customs clearance procedures

Communication skills

English proficiency advantageous

Education

D3 or S1 in Logistics/International Trade/Customs

Job description

This role involves managing import documentation and customs clearance processes, ensuring compliance with customs regulations and company procedures.

Key responsibilities

Prepare and review PIB drafts and other import documentation

Ensure completeness and accuracy of import documents before customs submission

Coordinate with PPJK, shipping lines, freight forwarders, surveyors, and internal departments

Monitor customs clearance progress and assist in resolving document-related issues

Handle customs inspections and follow up on clearance requirements

Maintain accurate documentation and import records

Support reporting related to import activities

Ensure import processes comply with customs regulations and company SOP

About you

Minimum Diploma (D3) or Bachelor's Degree (S1) in Logistics, International Trade, Customs, or related field

Minimum 3–5 years of experience in Import Documentation, Customs Clearance, or Freight Forwarding

Strong understanding of import documentation and customs procedures (PIB, PEB, Manifest, SPPB, SPJM, LS)

Experienced in preparing and reviewing PIB drafts

Familiar with INSW and Customs systems

Good communication skills in Bahasa Indonesia; English proficiency is an advantage

Detail-oriented, responsible, and able to work under tight deadlines

PPJK certification is an advantage