Import & Logistic Administration Staff

PT Tectona Sinergi Jaya; Tangerang; On-site; IDR 167,400,000 - 223,200,000; Full time

Job summary

PT Tectona Sinergi Jaya in Tangerang seeks an Import Documentation/Coordinator to manage and prepare import documents from China to Indonesia, verify completeness and compliance, and coordinate with PPJK, forwarders, shipping lines, and Bea Cukai.

You will monitor shipments from departure to warehouse arrival, assist with customs clearance, and ensure PIB documents align with transaction data while maintaining accurate data in company systems.

Qualifications

• D3/S1 in Logistics, Management, Administration or related fields.
• Experience in import, logistics, customs or freight forwarding.
• Proficient in Microsoft Excel and able to process data effectively.

Responsibilities

• Manage and prepare import documents from China to Indonesia.
• Check completeness and compliance of import documents (Invoice, Packing List, BL/AWB).
• Coordinate with PPJK, forwarder, shipping line, and Bea Cukai regarding import processes.
• Monitor shipment processes from departure to warehouse arrival.
• Assist with customs clearance and ensure PIB documents align with transaction data.
• Verify goods data, quantity, price, and documents for accuracy.
• Follow up on shipment status, customs clearance, and delivery.
• Input and update import data in company systems and prepare administrative reports.
• Coordinate with Purchasing, Finance, Warehouse, and Sales on import processes.
• Ensure all import administration follows established procedures and schedules.

Skills

Microsoft Excel

Attention to detail

Coordination

Communication skills

Education

D3/S1 in Logistics

Job description

Manage and prepare import documents from China to Indonesia, including verification of document completeness and compliance, coordination with customs brokers, forwarders, shipping lines, and customs authorities, and monitoring of shipment processes from departure to warehouse arrival.

Key responsibilities

Manage and prepare import documents from China to Indonesia

Check completeness and compliance of import documents such as Invoice, Packing List, BL/AWB, and related documents

Coordinate with PPJK, forwarder, shipping line, and Bea Cukai regarding import processes

Monitor shipment processes from departure until goods arrive in Indonesia and warehouse

Assist with customs clearance processes and ensure PIB documents align with transaction data

Verify goods data, quantity, price, and documents to ensure accuracy

Follow up on shipment status, customs clearance, and delivery

Input and update import data in company systems and prepare administrative reports

Coordinate with Purchasing, Finance, Warehouse, and Sales teams regarding import processes

Ensure all import administration processes run according to established procedures and schedules

About you

Minimum D3/S1 education, preferably from Logistics, Management, Administration, or related fields

Experience in import, logistics, customs, or freight forwarding

Understanding of import processes for goods from China to Indonesia

Understanding of customs documents such as PIB, Invoice, Packing List, BL/AWB, and supporting documents

Understanding of customs clearance processes and experience coordinating with PPJK, forwarder, shipping line, and Bea Cukai

Able to verify goods data, quantity, price, and import documents with attention to detail

Proficient in Microsoft Excel and able to process data effectively

Good communication and coordination skills

Able to actively follow up and work according to deadlines

Detail-oriented, responsible, with good administrative capabilities, and able to work independently and in teams