SENIOR/ EXECUTIVE, ADMIN

EXEO Global Pte Ltd; Jakarta Pusat; In loco; IDR 66.960.000 - 111.600.000; Tempo pieno

Descrizione del lavoro

EXEO Global Pte Ltd is seeking an Administrative and Sales Support professional to assist the Sales & Business Development team with daily coordination, client materials, CRM updates, and marketing collateral. You will help prepare proposals, track follow-ups, and maintain records to ensure timely responses to clients and stakeholders.

The role involves cross-team liaison, market research, and updating databases, with opportunities to support events and light digital marketing tasks as needed.

Competenze

• Diploma or degree in Business Administration, Marketing, or a related field.
• 1–3 years of relevant administrative or sales support experience preferred.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Familiarity with CRM systems is an advantage.
• Good organisational and time management skills, with attention to detail.
• Strong written and verbal communication skills.
• Ability to coordinate across teams and manage multiple tasks.
• Willingness to learn and support a range of administrative and coordination duties.

Mansioni

• Provide administrative and coordination support to the Sales & Business Development team, including tracking follow-ups with key stakeholders.
• Maintain and update the sales pipeline, ensuring records of leads and opportunities are accurate and up to date.
• Prepare and format client materials such as presentations, proposals, and basic reports.
• Provide administrative support for contract documentation and liaise with internal stakeholders to facilitate efficient processing and approvals.
• Coordinate client communications and ensure timely follow-ups.
• Assist in compiling customer requirements and supporting documents for proposals.
• Act as a coordination point between internal teams and external stakeholders to ensure alignment and responsiveness throughout the sales process.
• Assist in basic market research and data collection on industry trends and competitors.
• Help maintain and update marketing materials such as presentations and case studies.
• Update and manage marketing and prospect databases.
• Provide administrative support for events, including logistics and materials preparation.
• Support simple digital marketing tasks such as content coordination when required.
• Prepare regular reports such as sales updates and activity summaries.
• Maintain accurate records of customer interactions in the CRM system.
• Provide general administrative support including scheduling, documentation, and correspondence.

Conoscenze

Coordination across teams

Communication skills

Time management

Attention to detail

Formazione

Diploma or degree in Business Administration or related field

Strumenti

Microsoft Office

CRM systems

Descrizione del lavoro

The Role

Provide day-to-day administrative and coordination assistance. This role is responsible for maintaining sales records, preparing client materials, coordinating communications, and supporting marketing and reporting activities. The position plays a key role in ensuring smooth internal coordination and timely follow-ups with clients and stakeholders.

Key Accountabilities

• Provide administrative and coordination support to the Sales & Business Development team, including tracking follow-ups with key stakeholders.
• Maintain and update the sales pipeline, ensuring records of leads and opportunities are accurate and up to date.
• Prepare and format client materials such as presentations, proposals, and basic reports.
• Provide administrative support for contract documentation and liaise with internal stakeholders (e.g., legal, finance) to facilitate efficient processing and approvals. Customer & Relationship Management
• Coordinate client communications and ensure timely follow-ups.
• Assist in compiling customer requirements and supporting documents for proposals.
• Act as a coordination point between internal teams and external stakeholders to ensure alignment and responsiveness throughout the sales process. Marketing Support
• Assist in basic market research and data collection on industry trends and competitors.
• Help maintain and update marketing materials such as presentations and case studies.
• Update and manage marketing and prospect databases.
• Provide administrative support for events, including logistics and materials preparation.
• Support simple digital marketing tasks such as content coordination when required.
• Prepare regular reports such as sales updates and activity summaries.
• Maintain accurate records of customer interactions in the CRM system.
• Provide general administrative support including scheduling, documentation, and correspondence.
• Support internal coordination and project-related administrative tasks as assigned.

Skills & Experiences

• Diploma or degree in Business Administration, Marketing, or a related field.
• 1–3 years of relevant administrative or sales support experience preferred.
• Proficient in Microsoft Office (e.g. Excel, PowerPoint, Word).
• Familiarity with CRM systems is an advantage.
• Good organisational and time management skills, with attention to detail.
• Strong written and verbal communication skills.
• Ability to coordinate across teams and manage multiple tasks.
• Willingness to learn and support a range of administrative and coordination duties.