Admin

PT Surya Bumimegah Sejahtera (Surabaya); Surabaya ꦱꦸꦫꦧꦪ; Vor Ort; IDR 66.960.000 - 111.600.000; Vollzeit

Zusammenfassung

PT Surya Bumimegah Sejahtera (Surabaya) is seeking an administrative professional to manage documents, correspondence, and meeting notes within a structured, accessible system while supporting executives and multiple departments.

The role covers reception duties, calendar management, travel coordination, and ensuring compliance with company policies through accurate documentation and timely task completion.

Qualifikationen

• Bachelor’s degree in a related field is highly valued.
• 1–2 years in an administrative or office support role preferred.
• Strong proficiency with MS Office and data handling.

Aufgaben

• Manage and organize documents, files, and administrative records with a structured and accessible system
• Handle internal and external correspondence, including letters, emails, and memoranda professionally
• Organize and document meetings, create meeting notes, and distribute follow-up actions to participants
• Manage schedules and calendars for executives or managers, schedule meetings, and organize travel arrangements
• Handle telephone reception and guest reception duties with courtesy, friendliness, and professionalism
• Process administrative documents including permits, claims, and other forms according to company procedures
• Organize office equipment and supplies, ensure availability, and submit orders as needed
• Support various departments with additional administrative work and special projects as needed
• Ensure compliance with company policies and operational standards in all administrative tasks

Kenntnisse

Microsoft Office

Time management

Data confidentiality

Communication

Team collaboration

Ausbildung

Bachelor's degree in Communication or related field

Tools

Database management systems

Jobbeschreibung

An administrative role responsible for managing and organizing documents, files, and administrative records with a structured and accessible system. The position involves handling internal and external correspondence, organizing and documenting meetings, managing executive or manager schedules, and coordinating travel arrangements. The role includes reception duties, processing administrative documents, managing office equipment and supplies, and supporting various departments with additional administrative work and special projects.

Key responsibilities

Manage and organize documents, files, and administrative records with a structured and accessible system

Handle internal and external correspondence, including letters, emails, and memoranda professionally

Organize and document meetings, create meeting notes, and distribute follow-up actions to participants

Manage schedules and calendars for executives or managers, schedule meetings, and organize travel arrangements

Handle telephone reception and guest reception duties with courtesy, friendliness, and professionalism

Process administrative documents including permits, claims, and other forms according to company procedures

Organize office equipment and supplies, ensure availability, and submit orders as needed

Support various departments with additional administrative work and special projects as needed

Ensure compliance with company policies and operational standards in all administrative tasks

About you

Minimum education: Bachelor's degree in Communication, Management, Law, Psychology, or related field is highly valued

Minimum 1-2 years of experience working in an administrative or administrative assistant position in an office environment (fresh graduates are welcome to apply)

Very good proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Very good organizational skills with effective time management and prioritization abilities

High attention to detail and accuracy in handling documents and data

Professional attitude, strong work ethic, and compliance with data confidentiality

Experience with database management systems or administrative software is an added value

Ability to work independently and collaboratively within a team

Competitive salary according to candidate experience and qualifications

Supportive and collaborative work environment with an experienced team

Career development opportunities and skills training to enhance professional competence