Admin Sales

PT Berkah Daya Alam; Denpasar; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

PT Berkah Daya Alam is seeking a Staff Admin Sales to support the sales team with administrative tasks in Bali. You will create quotation, PO, and invoice documents, maintain client databases, and prepare materials for client meetings.

You will also track transaction status and assist with reminders and reporting. The role requires attention to detail, proficiency in Microsoft Office/Google Workspace, and the ability to work with deadlines across multiple clients.

Qualifications

• Create and manage quotation, PO, and invoice documents according to Sales/CS agreements.
• Manage client database and transaction status tracking.
• Prepare supporting materials for Sales/CS needs.
• Coordinate with Finance regarding client payments and status.

Responsibilities

• Create quotation, PO, and invoice documents based on finalized Sales/CS agreements.
• Manage and update client database and transaction status
• Prepare supporting materials (presentations, product specification data) for Sales/CS needs
• Conduct administrative reminders to clients (payment due dates, incomplete documents) — not negotiation
• Compile routine sales reports (closing numbers, pipeline status) for Sales/CS and management
• Archive all transaction documents neatly and accessibly
• Coordinate with Finance regarding client payment status
• Provide backup administrative support to Sales/CS when they are in the field or in meetings

Skills

Microsoft Office

Google Workspace

Excel

Google Sheets

English (passive)

Communication

Attention to detail

Time management

Tools

Microsoft Office

Google Workspace

Excel

Google Sheets

Job description

Staff Admin Sales role responsible for managing administrative and operational support for the sales team. This includes creating and managing quotation documents, purchase orders, and invoices according to agreements finalized by the Sales/CS team, as well as maintaining client databases and transaction status tracking.

Key responsibilities

Create quotation, PO, and invoice documents based on finalized Sales/CS agreements

Manage and update client database and transaction status

Prepare supporting materials (presentations, product specification data) for Sales/CS needs

Conduct administrative reminders to clients (payment due dates, incomplete documents) — not negotiation

Compile routine sales reports (closing numbers, pipeline status) for Sales/CS and management

Archive all transaction documents neatly and accessibly

Coordinate with Finance regarding client payment status

Provide backup administrative support to Sales/CS when they are in the field or in meetings

About you

Able to create and manage quotation, purchase order, and invoice documents according to agreements made by Sales/CS team

Detail-oriented in ensuring documents match agreed prices, specifications, and client-approved terms

Able to manage client database and transaction status tracking

Able to assist Sales/CS team in preparing presentation materials, supporting documents, or data needed before client meetings

Able to perform administrative reminders/follow-up (such as payment due dates, incomplete documents) without direct involvement in negotiations

Proficient in Microsoft Office/Google Workspace, especially Excel/Google Sheets for tracking and reporting

Neat and systematic in documentation — data must be traceable by Sales/CS team at any time

Able to work with deadlines and handle multiple clients/transactions simultaneously

English language skills at minimum passive level (active level is an added value)

Good communication with internal teams (Sales/CS, Finance, Project)