Executive Assistant

Alvarez & Marsal; Indonesia; On-site; IDR 120,000,000 - 240,000,000; Full time

Job summary

Alvarez & Marsal di Indonesia mencari asisten eksekutif yang mendampingi Managing Directors/Senior Directors. Anda akan menangani jadwal, perjalanan, dan dukungan operasional unit bisnis, sambil membangun hubungan klien yang kuat.

Posisi ini menuntut komunikasi unggul, kemampuan multitugas, dan profesionalisme tinggi dalam menangani informasi sensitif. Pengalaman di layanan profesional serta penggunaan Salesforce dan Agresso menjadi nilai tambah.

Qualifications

• Relevant experience in a professional services environment.

Responsibilities

• Provide executive support to Managing Directors and Senior Directors, including calendar management and travel plans.

Skills

Communication

Time management

Organization

Attention to detail

Problem solving

Team player

Confidentiality

Relationship building

Travel coordination

Client engagement

Tools

Salesforce

Agresso

Job description

Overview of the Role:

We're looking for someone to be the right-hand support to Managing Directors, overseeing their schedules, managing Business Unit operations, and nurturing client relationships. Thrive in a fast-paced, dynamic environment where you anticipate needs, problem-solve efficiently, and actively contribute to business development.

Responsibilities

• Executive Support:
  • Manage calendars, schedule meetings, and coordinate travel for Managing Directors/Senior Directors.
  • Handle correspondence and prepare presentations.
  • Act as the point of contact for clients and visitors.
  • Support onboarding and offboarding processes.
  • Proactively manage Senior team expenses.
  • Maintain Managing Director timesheet data on Agresso.
• Office Operations:
  • Organise and maintain office systems and procedures (excluding IT and building management).
  • Manage conference room bookings and technical requirements.
  • Coordinate catering for meetings and events.
  • Manage internal communication and updates.
• Client Relationship Management:
  • Build and cultivate strong relationships with key clients and stakeholders.
  • Organise and participate in business development activities.
  • Update and maintain client information and prospects in Salesforce.

Requirements

• Relevant experience, preferably in a professional services environment.
• Strong oral and written communication skills to effectively communicate and interact with team members, clients, and external stakeholders.
• Proficient in advanced computer software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Salesforce.
• Maintain a high level of professionalism in all interactions.
• Strong time management, organisation, and prioritisation skills.
• Strong attention to detail and ability to effectively self-review.
• Ability to multi-task in a fast-paced environment, using flexible mindset to shift priorities.
• Must be proactive and use critical thinking to solve problems.
• Collaborative, innovative, and team-oriented with a positive can do attitude.
• Ability to work independently and within a team.
• Ability to handle sensitive and confidential information at maximum discretion.
• Strong interpersonal and relationship-building skills.
• Experience working with senior clients and/ or arranging complex travel arrangements and event co-ordination is a plus.