Executive Assistant

Alvarez & Marsal; Jakarta Pusat; On-site; IDR 240,000,000 - 360,000,000; Full time

Job summary

Alvarez & Marsal in Jakarta seeks an capable Executive Assistant to MDs, overseeing calendars, travel, and client relations in a fast-paced setting.

You will support onboarding/offboarding, manage expenses, and maintain timesheet data while coordinating office operations and events with a client-focused approach.

Qualifications

• Relevant experience in a professional services environment.
• Strong oral and written communication with clients and colleagues.
• Proficient in Microsoft Office and Salesforce.
• Professional demeanor and high discretion.
• Excellent time management and prioritisation.
• Ability to multitask in a fast-paced environment and adapt to changing priorities.
• Proactive, collaborative, and client-focused.

Responsibilities

• Executive Support: Manage calendars, meetings, travel, and prepare presentations; act as contact for clients and visitors.
• Office Operations: Organise office systems, book conference rooms, coordinate catering, and manage internal communications.
• Client Relationship Management: Build relationships with clients and stakeholders; participate in business development and update Salesforce.

Skills

Communication

Time management

Interpersonal skills

Travel coordination

Problem-solving

Professionalism

Discretion

Multitasking

Team collaboration

Tools

Salesforce

Microsoft Office

Job description

Description

Overview of the Role:

We’re looking for someone to be the right-hand support to Managing Directors, overseeing their schedules, managing Business Unit operations, and nurturing client relationships. Thrive in a fast-paced, dynamic environment where you anticipate needs, problem-solve efficiently, and actively contribute to business development.

Responsibilities:

• Executive Support:

• • Manage calendars, schedule meetings, and coordinate travel for Managing Directors/Senior Directors.
  • Handle correspondence and prepare presentations.
  • Act as the point of contact for clients and visitors.
  • Support onboarding and offboarding processes.
  • Proactively manage Senior team expenses.
  • Maintain Managing Director timesheet data on Agresso.

• Office Operations:

• • Organise and maintain office systems and procedures (excluding IT and building management).
  • Manage conference room bookings and technical requirements.
  • Coordinate catering for meetings and events.
  • Manage internal communication and updates.

• Client Relationship Management:

• • Build and cultivate strong relationships with key clients and stakeholders.
  • Organise and participate in business development activities.
  • Update and maintain client information and prospects in Salesforce.

Requirements:

• Relevant experience, preferably in a professional services environment.
• Strong oral and written communication skills to effectively communicate and interact with team members, clients, and external stakeholders.
• Proficient in advanced computer software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Salesforce.
• Maintain a high level of professionalism in all interactions.
• Strong time management, organisation, and prioritisation skills.
• Strong attention to detail and ability to effectively self-review.
• Ability to multi-task in a fast-paced environment, using flexible mindset to shift priorities.
• Must be proactive and use critical thinking to solve problems.
• Collaborative, innovative, and team-oriented with a positive “can do” attitude.
• Ability to work independently and within a team.
• Ability to handle sensitive and confidential information at maximum discretion.
• Strong interpersonal and relationship-building skills.
• Experience working with senior clients and/ or arranging complex travel arrangements and event co-ordination is a plus.