Administrative Officer

PT Transcosmos; Daerah Khusus Ibukota Jakarta; On-site; IDR 111,600,000 - 167,400,000; Full time

Job summary

A global company in Jakarta is looking for an administrative and finance support professional. You will monitor budgets, handle procurement admin documents, and prepare finance-related documents for Sales & Marketing activities. The ideal candidate should have experience in admin or finance roles, with strong skills in budget control and proficient in Microsoft Excel. This role requires good communication skills, attention to detail, and a proactive attitude.

Qualifications

• 1–3 years experience in admin, finance admin, or procurement admin.
• Experience supporting Sales & Marketing teams is a plus.
• Familiar with procurement administration (PO, invoices).

Responsibilities

• Assist in monitoring budgets for Sales & Marketing activities.
• Handle procurement admin documents such as PO, invoices.
• Prepare and check finance documents related to Sales & Marketing.
• Maintain well-organized digital and physical files.

Skills

Budget control understanding

Procurement administration

Microsoft Excel / Google Sheets

Communication skills

Detail-oriented

Organizational skills

Education

Minimum D3 / S1 in Accounting, Finance, Business Administration, or related fields

Job description

Be part of a great team from a global company

Join our global company and unlock limitless opportunities as you collaborate with a diverse and talented team. Together, we redefine success, inspire innovation, and create a world of endless possibilities.

• 1. Budget Control Support• Assist in monitoring budgets for Sales & Marketing activities.• Track expenses and maintain budget recap files.• Support preparation of budget usage reports.• Help ensure spending aligns with approved budgets.
• 2. Procurement-Related Admin Tasks• Handle procurement admin documents such as PO, invoices, and vendor data.• Coordinate with vendors and internal teams for document completion.• Maintain organized procurement and payment records.• Support follow-up on procurement and payment status.
• 3. Finance Support for Sales & Marketing• Prepare and check finance documents related to Sales & Marketing activities.• Support reimbursement, invoicing, and payment submission processes.• Coordinate with Finance team for approvals and clarifications.• Ensure completeness and accuracy of finance documentation.
• 4. General Administrative Support• Maintain well-organized digital and physical files.• Support ad-hoc admin and reporting tasks as required.• Assist team with daily administrative needs.

Skill Requirements

• Experience• 1–3 years experience in admin, finance admin, procurement admin, or related roles.• Experience supporting Sales & Marketing teams is a plus.
• Skills & Competencies• Basic to intermediate understanding of budget control and expense tracking.• Familiar with procurement administration (PO, invoices, vendor documents, payment tracking).• Able to support finance administration for Sales & Marketing activities.• Proficient in Microsoft Excel / Google Sheets (basic formulas, tracking, recap).• Detail-oriented, organized, and accurate in documentation.• Able to handle multiple admin tasks with deadlines.
• Soft Skills• Good communication and coordination skills.• Responsible, reliable, and proactive.• Able to follow SOP and work with supervision.• Willing to learn and adapt quickly.
• Other Requirements• Basic understanding of finance and procurement processes.• Comfortable working with numbers and documents.• High integrity and attention to detail.

Educational Level

• Minimum D3 / S1 in Accounting, Finance, Business Administration, or related fields.