Executive Assistant

HOPE Technik Pte Ltd; Indonesia; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

HOPE Technik Pte Ltd seeks an proactive Executive Assistant to support business development, market research and strategic initiatives in Indonesia.

You will prepare presentations for Directors, coordinate meetings and travel, and manage confidential information. Experience in engineering/tech is a plus.

This role requires strong research, communication, and organizing skills, with willingness to travel and engage with senior management.

Qualifications

• Diploma or Degree in Business, Economics, Marketing, Engineering or a related discipline.
• Relevant experience in executive support, market research, business development, consulting or project coordination.
• Strong research and analytical skills, with the ability to assess information and draw practical conclusions.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft PowerPoint, Excel and Word, particularly in preparing professional presentations.
• Ability to understand technical products and communicate their business value; experience in engineering or technology sectors is an advantage.
• Proactive, organised and resourceful, with strong attention to detail and follow-through.
• Comfortable working with senior management, managing multiple priorities and handling tasks with limited supervision.
• Familiarity with AI-assisted research and productivity tools, with sound judgment in verifying information and protecting confidentiality.
• Willingness to travel when required.

Responsibilities

• Conduct research on industry trends, emerging markets, competitors and potential customers relevant to the company’s products and capabilities.
• Identify and assess opportunities to enter new markets, including customer needs, market potential, entry requirements and potential business partners.
• Support the development of market entry plans and business development proposals.
• Research prospective customers, partners and stakeholders, and prepare background briefs ahead of meetings.
• Assist with outreach, business meetings and follow-up actions, in coordination with the relevant internal teams.
• Maintain a tracker of business opportunities, key contacts and progress updates.
• Prepare professional presentation slides, reports, proposals and briefing materials for the Directors.
• Translate research findings and technical information into clear summaries, recommendations and presentation content.
• Work with internal teams to gather and verify information for management discussions and external presentations.
• Support meeting preparation, record key discussion points and track agreed actions.
• Assist the Directors in coordinating strategic projects and following up on deliverables and timelines.

Skills

Research & analysis

Communication

Presentation skills

Travel readiness

Education

Diploma or Degree in Business/Economics/Marketing/Engineering

Tools

MS PowerPoint

MS Excel

MS Word

Job description

Executive Assistant - Business Development

Role Overview

We are looking for a proactive and resourceful Executive Assistant to support in market research, business development and strategic initiatives. This role goes beyond traditional administrative support, with a focus on identifying business opportunities, exploring new markets and preparing clear presentations to support decision-making.

Key Responsibilities

• Conduct research on industry trends, emerging markets, competitors and potential customers relevant to the company’s products and capabilities.
• Identify and assess opportunities to enter new markets, including customer needs, market potential, entry requirements and potential business partners.
• Support the development of market entry plans and business development proposals.
• Research prospective customers, partners and stakeholders, and prepare background briefs ahead of meetings.
• Assist with outreach, business meetings and follow-up actions, in coordination with the relevant internal teams.
• Maintain a tracker of business opportunities, key contacts and progress updates.

Presentations & Management Support

• Prepare professional presentation slides, reports, proposals and briefing materials for the Directors.
• Translate research findings and technical information into clear summaries, recommendations and presentation content.
• Work with internal teams to gather and verify information for management discussions and external presentations.
• Support meeting preparation, record key discussion points and track agreed actions.
• Assist the Directors in coordinating strategic projects and following up on deliverables and timelines.

Executive & Administrative Support

• Coordinate meetings, appointments and travel arrangements when required.
• Organise documents, correspondence and records relating to the Directors’ business activities.
• Handle confidential and commercially sensitive information with discretion.
• Perform other duties as assigned.

Business Events & Client Engagement

• Support and accompany the Directors at business events, networking sessions, client meetings and business entertainment activities, including corporate meals and client hospitality, to build and maintain business relationships.
• Assist with event arrangements, guest coordination and follow-up actions.
• Attend such engagements outside normal working hours when required, including occasional evenings or weekends.

Requirements

• Diploma or Degree in Business, Economics, Marketing, Engineering or a related discipline.
• Relevant experience in executive support, market research, business development, consulting or project coordination.
• Strong research and analytical skills, with the ability to assess information and draw practical conclusions.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft PowerPoint, Excel and Word, particularly in preparing professional presentations.
• Ability to understand technical products and communicate their business value; experience in engineering or technology sectors is an advantage.
• Proactive, organised and resourceful, with strong attention to detail and follow-through.
• Comfortable working with senior management, managing multiple priorities and handling tasks with limited supervision.
• Familiarity with AI-assisted research and productivity tools, with sound judgment in verifying information and protecting confidentiality.
• Willingness to travel when required.

By submitting this application for this position, you acknowledge that you have read and consent to the Data Protection Notice for Job Applicants on our website: https://www.hopetechnik.com/data-protection-notice-for-job-applicants/