Senior Administrative Lead: Efficiency & Coordination

McDermott International; Batam; On-site; IDR 60,000,000 - 100,000,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development

Collaborative environment

Job summary

McDermott International in Batam, Indonesia, seeks a highly organized Administrative Assistant to support the executive team, manage calendars, and coordinate meetings and travel. You will handle confidential communications, prepare reports and documents, arrange domestic and international travel, and liaise with internal and external stakeholders to keep operations running smoothly.

The role offers exposure to strategic decision-making in a dynamic, forward-looking environment with

Qualifications

• Experience as Administrative Assistant or Executive Assistant.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong written and verbal communication with a high level of professionalism.

Responsibilities

• Manage and maintain complex executive calendars and schedule appointments.
• Screen calls, emails, and visitors, ensuring timely and professional responses.
• Prepare and edit correspondence, reports, and presentations for executives.
• Coordinate domestic and international travel, visas, and accommodations.
• Organize meetings and events, including logistics and attendee coordination.
• Maintain filing systems and retrieve information efficiently.
• Provide general administrative support as needed.

Skills

Calendar management

Travel coordination

Communication

Discretion

Independent work

Education

Business Administration

Tools

Microsoft Office

Job description

Our client, a dynamic and growing organization in **Batam, Riau Islands, ID**, is seeking a highly organized and proactive Administrative Assistant to provide crucial executive support. This role is pivotal in ensuring the smooth operation of daily administrative tasks and facilitating efficient communication within the executive team. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. This is a fantastic opportunity to become an integral part of a forward-thinking company and contribute directly to its success. You will be working closely with senior management, gaining valuable insights into strategic decision-making processes and playing a key role in maintaining executive calendars and coordinating important meetings. The **Batam, Riau Islands** office is a hub of innovation, and this position offers a chance to be at the heart of it.

About the Role

Our client, a dynamic and growing organization in **Batam, Riau Islands, ID**, is seeking a highly organized and proactive Administrative Assistant to provide crucial executive support. This role is pivotal in ensuring the smooth operation of daily administrative tasks and facilitating efficient communication within the executive team. The ideal candidate will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. This is a fantastic opportunity to become an integral part of a forward-thinking company and contribute directly to its success. You will be working closely with senior management, gaining valuable insights into strategic decision-making processes and playing a key role in maintaining executive calendars and coordinating important meetings. The **Batam, Riau Islands** office is a hub of innovation, and this position offers a chance to be at the heart of it.

Key Responsibilities

• Manage and maintain complex executive calendars, scheduling appointments, meetings, and travel arrangements with precision.
• Screen and direct incoming calls, emails, and visitors, ensuring timely and professional responses.
• Prepare and edit correspondence, reports, presentations, and other documents as required, ensuring accuracy and clarity.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and visa applications when necessary.
• Organize and manage company events, meetings, and conferences, including logistics, catering, and attendee coordination.
• Maintain and organize physical and digital filing systems, ensuring easy retrieval of information.
• Conduct research and compile data for various projects and reports.
• Process expense reports and manage departmental budgets, ensuring compliance with company policies.
• Act as a liaison between executives and internal/external stakeholders.
• Provide general administrative support, including photocopying, scanning, and mail distribution.

Requirements

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar administrative role.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with a high level of professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Experience with calendar management and travel coordination.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
• Discretion and confidentiality are essential, given the nature of the information handled.
• A degree in Business Administration or a related field is preferred but not mandatory.
• Familiarity with the business landscape in **Batam, Riau Islands, ID** is a plus.
• Must be adaptable and able to thrive in a dynamic work environment.

Benefits

Our client offers a competitive salary package commensurate with experience. Employees enjoy comprehensive health insurance coverage, including medical, dental, and vision. Generous paid time off includes vacation days, sick leave, and public holidays. Opportunities for professional development and career advancement are actively supported through training programs and workshops. A collaborative and supportive work environment