Lpk Administration Staff (Japanese Speaker)

Pt Jac Consulting Indonesia; Jawa Barat; Ibrido; IDR 120.000.000 - 180.000.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary package

Health insurance

Professional development

Hybrid work arrangement

Annual leave

Modern office facilities

Descrizione del lavoro

Pt Jac Consulting Indonesia is seeking an Administrative Assistant to provide high-level executive support in a hybrid work environment centered in Jakarta. You will manage complex calendars, coordinate meetings, arrange travel, and prepare correspondence and presentations for senior leaders.

The ideal candidate is highly organized, bilingual in English and Bahasa Indonesia, detail-oriented, and capable of handling confidential information.

Competenze

• Experience as Administrative/Executive Assistant supporting senior management.
• Fluent in English and Bahasa Indonesia, written and spoken.
• Proficient with Microsoft Office and office software.
• Strong organizational and time-management skills.
• High level of discretion and confidentiality.

Mansioni

• Manage and maintain complex calendars for senior executives, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents as needed.
• Coordinate and manage domestic and international travel logistics, including flights, accommodation, and visas.
• Organize and oversee internal and external meetings, ensuring all necessary arrangements are made, including room bookings, catering, and technology setup.
• Handle incoming communications, screen calls, and redirect inquiries to the appropriate personnel.
• Maintain organized and up-to-date filing systems, both physical and digital.
• Process expense reports and invoices accurately and in a timely manner.
• Conduct research and prepare reports or presentations on various topics as requested by executives.
• Provide general administrative support, such as managing office supplies and equipment.
• Act as a liaison between executives and internal/external stakeholders.

Conoscenze

Calendar management

Travel coordination

Executive support

Bilingual English/Indonesian

Communication

Discretion

Formazione

Bachelor's degree in Business Administration

Strumenti

Microsoft Office Suite

Descrizione del lavoro

About the Role

Our client, a dynamic and fast-growing organization in Jakarta, is seeking a highly organized and proactive Administrative Assistant to provide comprehensive executive support. This role is crucial for ensuring the smooth and efficient operation of the executive office. You will be working closely with senior leadership, managing their schedules, coordinating meetings, and handling various administrative tasks. This position offers a unique opportunity to be an integral part of a successful team and contribute to high-level decision-making processes. We are looking for a candidate with exceptional attention to detail, strong communication skills, and a commitment to professionalism. This role involves a hybrid work model, combining the benefits of in-office collaboration with remote flexibility.

Key Responsibilities

• Manage and maintain complex calendars for senior executives, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents as needed.
• Coordinate and manage domestic and international travel logistics, including flights, accommodation, and visas.
• Organize and oversee internal and external meetings, ensuring all necessary arrangements are made, including room bookings, catering, and technology setup.
• Handle incoming communications, screen calls, and redirect inquiries to the appropriate personnel.
• Maintain organized and up-to-date filing systems, both physical and digital.
• Process expense reports and invoices accurately and in a timely manner.
• Conduct research and prepare reports or presentations on various topics as requested by executives.
• Provide general administrative support, such as managing office supplies and equipment.
• Act as a liaison between executives and internal/external stakeholders.

Requirements

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role, preferably supporting senior management.
• Excellent command of English and Bahasa Indonesia, both written and spoken.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
• Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Exceptional interpersonal and communication skills, with a professional demeanor.
• High level of discretion and confidentiality in handling sensitive information.
• Attention to detail and accuracy in all tasks.
• Ability to work independently and as part of a team.
• Experience in a fast-paced corporate environment is advantageous.
• A degree in Business Administration or a related field is preferred but not mandatory.

Benefits

• Competitive salary package commensurate with experience.
• Comprehensive health insurance coverage.
• Opportunities for professional development and career advancement.
• A collaborative and supportive work environment in the heart of Jakarta.
• Hybrid work arrangement for a better work-life balance.
• Annual leave and other statutory benefits.
• Access to modern office facilities and amenities.