Production Admin & Data Coordinator

Pou Chen Group Indonesia; Pekalongan; Remoto; IDR 111.600.000 - 200.880.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Professional development

Flexible work environment

Descrizione del lavoro

WhatJobs Direct seeks a highly organized Senior Administrative Assistant to join their remote-first team. You will support executives, manage complex calendars, coordinate communications, and streamline workflows from anywhere in Indonesia.

The role emphasizes autonomy, confidentiality, and proactive problem solving, with responsibilities ranging from travel planning to expense reporting. A strong command of English and proficiency with MS Office and collaboration tools are essential for success

Competenze

• Proven experience as Senior Administrative Assistant or similar, preferably in a remote setting.
• Excellent command of English, both written and verbal.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Strong organizational and time-management skills; able to multitask.
• Discretion and ability to handle confidential information.
• Proactive problem-solving with a can-do attitude.
• Ability to work independently and as part of a remote team.
• Stable internet connection and dedicated remote workspace.

Mansioni

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, and other documents, ensuring accuracy and professionalism.
• Handle incoming and outgoing communications, acting as a liaison between internal teams and external stakeholders.
• Organize and maintain digital filing systems, ensuring easy retrieval of information.
• Coordinate virtual team meetings, including preparing agendas, taking minutes, and distributing action items.
• Assist with expense reporting and budget tracking as needed.
• Conduct research and gather information to support various projects and initiatives.
• Provide general administrative support to the team, anticipating needs and proactively addressing them.
• Ensure compliance with company policies and procedures in all administrative tasks.

Conoscenze

Remote experience

English proficiency

Organizational skills

Discretion

Problem solving

Independent work

Reliable internet

Strumenti

Microsoft Office Suite

Zoom

Slack

Teams

Descrizione del lavoro

Our client, WhatJobs Direct, is seeking a highly organized and proactive Senior Administrative Assistant to join their dynamic team. This role is fundamental to ensuring the smooth and efficient operation of our client's remote‑first environment. You will be instrumental in providing comprehensive administrative support, managing schedules, coordinating communications, and facilitating seamless workflow processes. This position offers the unique opportunity to work from anywhere within Jakarta, Jakarta, ID , while being an integral part of a forward‑thinking organization. If you thrive in a virtual setting and possess exceptional organizational skills, this role is an excellent fit for your career aspirations. We are committed to fostering a collaborative and productive remote culture.

Key Responsibilities

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, and other documents, ensuring accuracy and professionalism.
• Handle incoming and outgoing communications, acting as a liaison between internal teams and external stakeholders.
• Organize and maintain digital filing systems, ensuring easy retrieval of information.
• Coordinate virtual team meetings, including preparing agendas, taking minutes, and distributing action items.
• Assist with expense reporting and budget tracking as needed.
• Conduct research and gather information to support various projects and initiatives.
• Provide general administrative support to the team, anticipating needs and proactively addressing them.
• Ensure compliance with company policies and procedures in all administrative tasks.

Requirements

• Proven experience as a Senior Administrative Assistant or similar role, preferably in a remote setting.
• Excellent command of English, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Teams).
• Strong organizational and time‑management skills, with the ability to multitask and prioritize effectively.
• Exceptional attention to detail and accuracy.
• Discretion and ability to handle confidential information with utmost integrity.
• Proactive problem‑solving abilities and a positive, can‑do attitude.
• Ability to work independently and as part of a remote team.
• A stable internet connection and a dedicated workspace suitable for remote work.

Benefits

Our client offers a competitive compensation package along with a comprehensive benefits program designed to support the well‑being of their remote workforce. This includes health insurance, opportunities for professional development and continuous learning, and a flexible work environment that promotes work‑life balance. You'll be part of a supportive and innovative team culture where your contributions are valued and recognized. Enjoy the autonomy and flexibility that comes with a fully remote position while making a significant impact on our client's operations.

Our client, a leading management consulting firm, is seeking a highly experienced and proactive Remote Senior Administrative Assistant to provide executive‑level support to their partners and senior consultants. This is a fully remote position, allowing you to leverage your exceptional organizational skills and proactive approach from anywhere in Indonesia. You will be responsible for managing complex schedules, coordinating high‑level meetings, preparing critical documentation, and ensuring seamless communication flow within a fast‑paced, client‑focused environment. The ideal candidate is a seasoned professional with a proven track record of supporting senior executives, possesses outstanding communication abilities, and thrives on efficiency and accuracy. This role offers a significant opportunity to contribute to the success of a globally recognized firm while enjoying the benefits of remote work. You will be a crucial enabler of executive productivity.

Key Responsibilities

• Manage and optimize the calendars of partners and senior consultants, coordinating intricate scheduling across multiple time zones.
• Arrange complex domestic and international travel logistics, including booking flights, accommodations, ground transportation, and preparing detailed itineraries.
• Prepare, edit, and proofread high‑quality documents, presentations, and reports for internal and client‑facing use.
• Screen and manage all incoming communications (emails, calls), prioritizing effectively and responding strategically.
• Organize and maintain digital and physical filing systems, ensuring confidentiality and easy retrieval of information.
• Coordinate virtual and in‑person meetings, including agenda preparation, minute‑taking, and action item tracking.
• Conduct research, compile data, and prepare summaries for meetings, projects, and client engagements.
• Process expense reports and manage reimbursements accurately and efficiently.
• Serve as a key liaison between executives, internal teams, and external clients.
• Proactively identify areas for process improvement and implement solutions.
• Maintain strict confidentiality and discretion in all aspects of the role.

Requirements

• Extensive experience as a Senior Administrative Assistant or Executive Assistant supporting C‑suite executives or partners.
• Demonstrated experience in a professional services environment, such as consulting or law, is highly preferred.
• Exceptional organizational, time‑management, and multitasking skills.
• Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and advanced proficiency with virtual collaboration tools.
• Outstanding written and verbal communication skills in English.
• Ability to work independently, exercise sound judgment, and take initiative in a remote setting.
• High degree of discretion, professionalism, and integrity.
• Experience with complex calendar management and international travel arrangements.
• Proactive problem‑solving abilities and a results‑oriented mindset.
• Must have a reliable high‑speed internet connection and a dedicated, professional remote workspace.

Benefits

• Premium salary package commensurate with extensive experience and proven executive support skills.
• Fully remote work arrangement, offering excellent work‑life balance and flexibility.
• Opportunity to work closely with top‑tier executives in the management consulting industry.
• Comprehensive health insurance and robust wellness programs.
• Generous paid time off and company holidays.
• Access to extensive professional development and continuous learning resources.
• A dynamic and challenging work environment with significant impact.
• Collaborative virtual team culture focused on mutual success.
• Exposure to diverse client projects and strategic business initiatives.
• Supportive management structure dedicated to remote employee success.