Project Administration & Coordination Specialist

Rugonal; Jawa Barat; Hybrid; IDR 55,800,000 - 89,280,000; Full time

Job summary

Rugonal is seeking an Administrative Support Associate in Bekasi, West Java, to join a hybrid team. The role blends in-office and remote work to maintain efficiency and service quality, supporting multiple departments and ensuring smooth daily operations.

The candidate should be highly organized with strong communication skills, capable of handling multiple tasks, and detail-oriented to contribute to a productive office environment.

Qualifications

• Previous experience in an administrative support role.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills.
• Ability to work effectively both independently and as part of a team in a hybrid setting.
• Detail-oriented with a commitment to accuracy and efficiency.
• Familiarity with office equipment and basic IT troubleshooting is a plus.
• Must be able to work effectively both remotely and in the Bekasi office as scheduled.

Responsibilities

• Provide comprehensive administrative and clerical support to the office staff and management.
• Manage office calendars, schedule meetings, and coordinate appointments.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain organized filing systems, both physical and digital.
• Assist in the preparation of reports, presentations, and other business documents.
• Manage office supplies inventory and coordinate with vendors for procurement.
• Support in coordinating office events and meetings.
• Assist with travel arrangements for staff.
• Contribute to a positive and efficient office atmosphere.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Written and verbal communication

Multitasking

Team collaboration

Hybrid work adaptability

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

• What Project Administration Coordination Speci...

Showing 169 Project Administration Coordination Specialist jobs in Jakarta Utara

Administrative Support Associate - Hybrid

Our client is seeking a dedicated and resourceful Administrative Support Associate to join their team in **Bekasi, West Java**. This role operates on a hybrid model, requiring a blend of in-office and remote work to foster collaboration and maintain operational flexibility. The Administrative Support Associate will play a key role in ensuring the smooth execution of daily administrative tasks, supporting various departments, and contributing to a positive and efficient office environment. The ideal candidate is highly organized, possesses strong communication skills, and demonstrates a proactive approach to problem-solving. This position is crucial for supporting our operations in **Bekasi**, and we are looking for an individual who is committed to providing excellent service and contributing to team success. The hybrid nature of this role allows for both focused individual work and essential team interaction.

About the Role

Our client is seeking a dedicated and resourceful Administrative Support Associate to join their team in **Bekasi, West Java**. This role operates on a hybrid model, requiring a blend of in-office and remote work to foster collaboration and maintain operational flexibility. The Administrative Support Associate will play a key role in ensuring the smooth execution of daily administrative tasks, supporting various departments, and contributing to a positive and efficient office environment. The ideal candidate is highly organized, possesses strong communication skills, and demonstrates a proactive approach to problem-solving. This position is crucial for supporting our operations in **Bekasi**, and we are looking for an individual who is committed to providing excellent service and contributing to team success. The hybrid nature of this role allows for both focused individual work and essential team interaction.

Key Responsibilities

• Provide comprehensive administrative and clerical support to the office staff and management.
• Manage office calendars, schedule meetings, and coordinate appointments.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain organized filing systems, both physical and digital.
• Assist in the preparation of reports, presentations, and other business documents.
• Manage office supplies inventory and coordinate with vendors for procurement.
• Support in coordinating office events and meetings.
• Assist with travel arrangements for staff.
• Contribute to a positive and efficient office atmosphere.
• Perform other administrative duties as assigned.

Requirements

• Previous experience in an administrative support role is required.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills.
• Ability to work effectively both independently and as part of a team in a hybrid setting.
• Detail-oriented with a commitment to accuracy and efficiency.
• Familiarity with office equipment and basic IT troubleshooting is a plus.
• Must be able to work effectively both remotely and in the **Bekasi** office as scheduled.
• High school diploma or equivalent; further