Personal Assistant

Pengiklan Anonim; Kuta Selatan; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

Pengiklan Anonim in Bali seeks a highly organized Personal Assistant to provide comprehensive admin and executive support to senior management, including the General Manager and Board of Directors. You will manage calendars, coordinate meetings, handle communications with internal and external stakeholders, prepare reports and presentations, and travel arrangements as needed.

The role requires discretion, attention to detail, and the ability to work independently in a dynamic environment, with

Qualifications

• Bachelor's degree in a related field required.
• 2–5 years of personal assistant or executive support experience.
• Experience supporting senior executives preferred.

Responsibilities

• Manage schedules for senior management including daily, weekly, and monthly.
• Arrange internal and external meetings and events.
• Serve as primary liaison between leadership and staff, clients, partners.
• Prepare correspondence, reports, and presentations.
• Prepare meeting agendas and minutes; track follow-ups.
• Organize confidential documents (physical and digital).
• Coordinate travel including flights, accommodations, and itineraries.
• Conduct research to support management decisions.
• Prepare summaries and basic analyses from findings.
• Support daily administrative and operational needs.
• Handle confidential information with discretion.
• Perform other duties as required by management.

Skills

Executive support

Organization

Communication

Bilingual EN/ID

Travel readiness

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to provide comprehensive administrative and operational support to senior management, including the General Manager and/or Board of Directors.

The successful candidate will play an important role in ensuring the smooth coordination of daily activities, managing executive schedules, facilitating communication with internal and external stakeholders, and supporting various business-related matters. This role requires excellent communication skills, strong attention to detail, discretion, and the ability to handle multiple priorities in a dynamic business environment.

Requirements

• Bachelor's degree (S1) in Business Administration, Management, Communications, Secretarial Studies, or a related field.
• Minimum 2–5 years of experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar administrative support role.
• Experience supporting senior executives or top management is highly preferred.
• Excellent organizational, multitasking, and time management skills.
• Strong verbal and written communication skills in both Bahasa Indonesia and English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and other business communication tools.
• Strong interpersonal skills with the ability to communicate effectively with various levels of management and external stakeholders.
• High attention to detail, proactive mindset, and ability to work independently with minimal supervision.
• Demonstrates integrity, discretion, loyalty, and professionalism in handling confidential information.
• Flexible with working hours and willing to travel as required by management.
• Friendly, confident, adaptable, and possesses strong work ethics.
• Willingness to travel and be based in Bali.

Responsibilities

• Manage and coordinate daily, weekly, and monthly schedules, appointments, and engagements of senior management.
• Arrange and coordinate internal and external meetings, business appointments, and corporate events.
• Act as the primary point of contact between senior management and internal teams, clients, business partners, and external stakeholders.
• Prepare and manage professional correspondence, emails, letters, reports, presentations, and other business documents.
• Prepare meeting agendas, take meeting minutes, and monitor follow-up actions to ensure timely execution.
• Organize and maintain confidential company documents and records in both physical and digital formats.
• Coordinate business travel arrangements, including transportation, accommodation, flight bookings, and travel itineraries.
• Conduct research and gather relevant business information to support management's decision-making.
• Prepare reports, summaries, and basic analysis based on research findings.
• Support administrative and operational requirements to ensure the effectiveness of management's daily activities.
• Handle confidential matters with a high level of discretion, integrity, and professionalism.
• Perform other duties and assignments as required by senior management.