Secretary to Director (Korean Speaker)

PT ACE ENERGY SERVICE; Jakarta Selatan; On-site; IDR 144,000,000 - 300,000,000; Full time

Job summary

PT ACE ENERGY SERVICE in South Jakarta is seeking an Executive Assistant to provide comprehensive administrative support to the Director, helping manage priorities and coordinate stakeholders.

Responsibilities include diary management, organizing meetings, preparing MoM, arranging travel, and handling confidential documents with discretion. The role requires strong English and Korean language skills, plus excellent communication and multitasking abilities.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 2 years as Secretary/Executive Secretary/PA/EA.
• Experience supporting a Director or top management preferred.
• Excellent calendar, schedule, and time management.
• Strong communication and coordination with internal/external parties.
• Experience preparing Minutes of Meeting (MoM) and meeting documentation.
• High confidentiality and attention to detail.
• Proficiency in Microsoft Office or Google Workspace.
• Good written and spoken English.
• Korean language skills are mandatory.

Responsibilities

• Manage the Director’s daily schedule, meetings, appointments, and priorities.
• Attend meetings and prepare accurate Minutes of Meeting (MoM), including key discussions, decisions, and action items.
• Coordinate business trips, travel arrangements, and itineraries.
• Act as a liaison between the Director and internal and external stakeholders.
• Communicate and follow up on the Director’s instructions with relevant departments.
• Prepare correspondence, reports, meeting materials, business documents, and other executive documentation.
• Maintain confidential information and important company documents.
• Assist with meeting preparation, visitor reception, and other executive administrative matters.
• Perform other duties as assigned by the Director or Management.

Skills

Calendar management

Communication skills

Coordination skills

Discretion

English proficiency

Korean language skills

Education

Bachelor's degree in Business Administration/Management or related field

Tools

Microsoft Office

Google Workspace

Job description

Based in South Jakarta, this role provides comprehensive executive administrative support to the Director, helping manage priorities, coordinate stakeholders, and keep business activities organised and on track.

Key responsibilities

• Manage the Director’s daily schedule, meetings, appointments, and priorities.
• Attend meetings and prepare accurate Minutes of Meeting (MoM), including key discussions, decisions, and action items.
• Coordinate business trips, travel arrangements, and itineraries.
• Act as a liaison between the Director and internal and external stakeholders.
• Communicate and follow up on the Director’s instructions with relevant departments.
• Prepare correspondence, reports, meeting materials, business documents, and other executive documentation.
• Maintain confidential information and important company documents.
• Assist with meeting preparation, visitor reception, and other executive administrative matters.
• Perform other duties as assigned by the Director or Management.

What we're looking for

• Bachelor’s degree (S1) in Business Administration, Management, Communication, or a related field.
• Minimum 2 years of experience as a Secretary, Executive Secretary, Personal Assistant, or Executive Assistant.
• Experience supporting a Director or top management is preferred.
• Excellent calendar, schedule, and time management skills.
• Strong communication and coordination skills with internal and external parties.
• Experience preparing Minutes of Meeting (MoM) and meeting documentation.
• Strong follow-up, organisational, and multitasking skills.
• Ability to prepare and manage business documents, correspondence, and reports.
• High confidentiality, integrity, and attention to detail.
• Proficiency in Microsoft Office or Google Workspace.
• Good command of written and spoken English.
• Korean language skills are mandatory.