Executive Secretary to Director - MoM & Travel Coordinator

PT ACE ENERGY SERVICE; Jakarta Selatan; Sur place; IDR 144 000 000 - 300 000 000; Plein temps

Résumé du poste

PT ACE ENERGY SERVICE in South Jakarta is seeking an Executive Assistant to provide comprehensive administrative support to the Director, helping manage priorities and coordinate stakeholders.

Responsibilities include diary management, organizing meetings, preparing MoM, arranging travel, and handling confidential documents with discretion. The role requires strong English and Korean language skills, plus excellent communication and multitasking abilities.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 2 years as Secretary/Executive Secretary/PA/EA.
• Experience supporting a Director or top management preferred.
• Excellent calendar, schedule, and time management.
• Strong communication and coordination with internal/external parties.
• Experience preparing Minutes of Meeting (MoM) and meeting documentation.
• High confidentiality and attention to detail.
• Proficiency in Microsoft Office or Google Workspace.
• Good written and spoken English.
• Korean language skills are mandatory.

Responsabilités

• Manage the Director’s daily schedule, meetings, appointments, and priorities.
• Attend meetings and prepare accurate Minutes of Meeting (MoM), including key discussions, decisions, and action items.
• Coordinate business trips, travel arrangements, and itineraries.
• Act as a liaison between the Director and internal and external stakeholders.
• Communicate and follow up on the Director’s instructions with relevant departments.
• Prepare correspondence, reports, meeting materials, business documents, and other executive documentation.
• Maintain confidential information and important company documents.
• Assist with meeting preparation, visitor reception, and other executive administrative matters.
• Perform other duties as assigned by the Director or Management.

Connaissances

Calendar management

Communication skills

Coordination skills

Discretion

English proficiency

Korean language skills

Formation

Bachelor's degree in Business Administration/Management or related field

Outils

Microsoft Office

Google Workspace

Description du poste

PT ACE ENERGY SERVICE in South Jakarta is seeking an Executive Assistant to provide comprehensive administrative support to the Director, helping manage priorities and coordinate stakeholders.

Responsibilities include diary management, organizing meetings, preparing MoM, arranging travel, and handling confidential documents with discretion. The role requires strong English and Korean language skills, plus excellent communication and multitasking abilities.