Executive Secretary

ABC President; Jakarta Pusat; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

ABC President is seeking an experienced Executive Secretary to support the Director with daily administrative tasks and agenda management, ensuring smooth execution of business activities.

You will organize meetings, coordinate travel, prepare meeting materials, and manage confidential documents with high attention to detail in a fast-paced environment.

Qualifications

• Diploma in Secretary, Communication, Management, or related field.
• 3–4 years of experience as a Secretary, Personal Assistant, or Administration Officer.
• Proficient filing and administration management.
• Excellent written and spoken English.
• Strong interpersonal and communication skills.
• Highly organized, proactive and detail-oriented.

Responsibilities

• Manage and prepare all administrative tasks related to the Director's agenda.
• Organize and maintain the Director's Calendar of Events, including activities, meetings, and commitments.
• Schedule and coordinate regular meetings and business travel for the Director.
• Prepare meeting agendas and all necessary materials required by the Director.
• Manage company documents and correspondence in line with internal procedures, ensuring all files are up-to-date and well organized.

Skills

Interpersonal skills

English proficiency

Highly organized

Education

Diploma in Secretary/Secretary-related fields

Job description

We are looking for an experienced and highly organized Executive Secretary to support our Director in managing daily administrative needs, coordinating agendas, and ensuring smooth execution of business activities. This role requires strong attention to detail, excellent communication skills, and the ability to work efficiently in a fast-paced environment.

What will you do

• Manage and prepare all administrative tasks related to the Director's agenda.
• Organize and maintain the Director's Calendar of Events, including activities, meetings, and commitments.
• Schedule and coordinate regular meetings and business travel for the Director.
• Prepare meeting agendas and all necessary materials required by the Director.
• Manage company documents and correspondence in line with internal procedures, ensuring all files are up-to-date and well organized.

What we are looking for

• Minimum Diploma degree in Secretary, Communication, Management, or related fields.
• 3-4 years of experience as a Secretary, Personal Assistant, or Administration Officer.
• Strong skills in filing and administration management.
• Excellent command of English, both written and spoken.
• Strong interpersonal and communication skills.
• Highly organized, proactive, and detail-oriented.