Executive Secretary to Director

PT Majuel; Jakarta Selatan; Sur place; IDR 60 000 000 - 120 000 000; Plein temps

Résumé du poste

PT Majuel is seeking a Personal Assistant to support the Director in Jakarta. The role involves managing schedules, handling communications, and maintaining sensitive documents with discretion and speed.

The ideal candidate has at least 3 years of experience in administration or as a secretary, proficiency in Microsoft Office, and fluency in English or Mandarin. He/she should be detail-oriented, highly organized, and able to work under pressure.

Qualifications

• Bachelor's or Diploma in Administration/Secretarial Studies or related field.
• At least 3 years of experience as Secretary or Personal Assistant.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Proficiency in English or Mandarin (either language).
• Detail-oriented with high integrity and excellent organizational skills.

Responsabilités

• Manage Director's schedule (meetings, business trips, official events).
• Prepare and archive important documents (letters, memos, reports, contracts).
• Act as liaison between Director and internal/external stakeholders.
• Handle incoming and outgoing communications (phone, email, correspondence).
• Take meeting minutes and follow up on action items.
• Arrange travel logistics (flights, hotels, transportation).
• Maintain confidentiality of company and Director's information.

Connaissances

Detail-oriented

Organizational skills

English or Mandarin

Formation

Diploma or Bachelor's in Administration/Secretarial Studies

Outils

Microsoft Office

Description du poste

Support to the Director by managing schedules, communications, and administrative operations.

Key responsibilities

Manage Director's schedule (meetings, business trips, official events)

Prepare and archive important documents (letters, memos, reports, contracts)

Act as liaison between Director and internal/external stakeholders

Handle incoming and outgoing communications (phone calls, emails, correspondence)

Take meeting minutes and ensure follow-up on action items

Arrange travel logistics (flights, hotels, transportation)

Maintain confidentiality of company and Director's information

About you

Minimum Diploma/Bachelor's degree in Administration, Secretarial Studies, or related field

At least 3 years of experience as Secretary or Personal Assistant

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Proficiency in English or Mandarin (either language)

Detail-oriented, able to work under pressure

High integrity and excellent organizational skills