Executive Assistant to Managing Director

Pengiklan Anonim; Jawa Barat; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

Pengiklan Anonim in West Java seeks an experienced Executive Assistant to the Managing Director to partner with the MD and the Board of Directors, coordinating cross-department priorities and high-level administration. You will manage calendars, prepare board materials, draft Minutes in English, and develop impactful PowerPoint presentations while handling confidential information and VIP hospitality.

Willingness to travel and relocate to West Java is required.

Qualifications

• Minimum 5 years' experience as an Executive Assistant or Corporate Secretary supporting C-suite executives.
• Advanced to fluent Business English for drafting Minutes and executive correspondence.
• Proficient in Microsoft Office, especially PowerPoint, Word and Excel.
• Strong organizational skills, attention to detail, and ability to manage tight deadlines.

Responsibilities

• Manage and optimize MD’s calendar, meeting schedules, and travel logistics.
• Prepare agendas, attend executive meetings, and record Minutes of Meeting in English.
• Consolidate presentations from department heads for Board meetings.
• Track action items and follow up with department heads to ensure completion.
• Create PowerPoint decks and executive summaries from cross-department data.
• Oversee executive administration, document archiving, and pre-signature documents.
• Handle external communications and VIP hospitality with discretion.
• Screen communications and protect confidential information.
• Willingness to travel and relocate to West Java.

Skills

Calendar management

Executive support

English writing

Time management

Attention to detail

Multitasking

Education

Bachelor’s degree

Master’s degree

Tools

Microsoft Office

PowerPoint

MS Word

MS Excel

Job description

Executive Assistant to Managing Director

Serve as an operational and strategic partner to the Managing Director and Board of Directors, supporting executive priorities, board governance, cross-departmental coordination, and high-level business administration. This role is based in West Java and requires flexibility to work extended hours and travel for business when required.

Key responsibilities

Manage and optimize the Managing Director’s daily calendar, meeting schedules, agenda priorities, and domestic and international business travel logistics.

Prepare agendas, attend executive meetings, and record comprehensive Minutes of Meeting in English for Board of Directors, Board of Commissioners, and Executive Management sessions.

Collect, review, and consolidate presentation decks from all Department Heads before Board of Directors meetings.

Track and follow up on Board of Directors and Board of Commissioners action items and decisions with the respective Department Heads to ensure timely completion.

Synthesize complex cross-departmental data into clear, visual, and impactful PowerPoint slide decks, executive summaries, speeches, and special reports for the Managing Director.

Oversee executive administration, document archiving, file reviews, and the timely preparation of strategic, legal, and operational documents required before meetings or signing.

Act as the primary point of contact for external communication and manage VIP hospitality for Board of Commissioners members, executive guests, business partners, government officials, and external stakeholders in line with high corporate protocol standards.

Screen incoming communication and maintain complete confidentiality regarding sensitive corporate data, strategic discussions, and board decisions.

What we're looking for

Bachelor’s Degree (S1) in any discipline; English Literature, Communication, Management, International Relations, or Law is preferred. A Master’s Degree (S2) is an advantage.

At least 5 years of experience as an Executive Assistant, Executive Officer, or Corporate Secretary supporting C-suite executives, Board of Directors, or Managing Director-level stakeholders.

Advanced to fluent Business English for drafting Minutes of Meeting, handling executive correspondence, and preparing board-level presentations.

Highly proficient in Microsoft Office, including advanced PowerPoint for visualization, Word, and Excel.

Proven experience in structured Minutes of Meeting writing and executive document management.

Strong organizational skills, exceptional attention to detail, and structured execution.

Excellent time management and multitasking abilities when working under tight deadlines.

Strong executive presence and interpersonal skills, with absolute discretion when handling confidential information.

Willingness to work flexible hours, travel for business when required

Willingness to relocate to West Java.