Sales & General Administrator

JAC Recruitment; Jakarta Pusat; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

JAC Recruitment is seeking a Sales & General Administrator to support sales activities and daily office operations through contract administration, invoicing, reporting, and stakeholder coordination. The role enhances timely administrative support for the sales team and business partners.

Responsibilities include preparing contracts and invoices, managing reimbursements, creating client invoices, and preparing reports and presentations for management.

Qualifications

• Bachelor’s degree in any field.
• Experience in general affairs or sales administration.
• Business-level English communication skills.
• Japanese language skills would be an advantage.
• Good administrative, organizational, and document-management skills.

Responsibilities

• Provide end-to-end administrative support to the sales team, including contracts and invoices.
• Manage reimbursements related to sales activities.
• Create invoices for clients.
• Prepare regular sales reports, summaries, presentations, and other supporting documents for management.
• Support the sales team in handling administrative matters related to clients, vendors, and business partners.
• Coordinate with consultants and vendors regarding audits, accounting, finance, and other administrative matters.
• Support visa, KITAS, and other related formalities for Japanese-speaking staff.
• Support day-to-day office operations and provide general operational assistance to ensure smooth office operations.
• Assist with preparing finance-related documents for submission to consultants.
• Coordinate with vendors, consultants, service providers, and relevant internal stakeholders regarding administrative and operational matters.

Skills

Contract administration

Invoicing

Reporting

Stakeholder coordination

English communication

Japanese language (advantage)

Office administration

Education

Bachelor’s degree in any field

Tools

MS Office

Job description

The Sales & General Administrator role supports sales activities and daily office operations through contract administration, invoicing, reporting, financial documentation, and stakeholder coordination. The position plays an important part in ensuring that the sales team and relevant business partners receive accurate and timely administrative support.

Responsibilities

• Provide end-to-end administrative support to the sales team, including preparing and reviewing contracts, invoices, and other sales-related documents

• Manage reimbursements related to sales activities

• Create invoices for clients

• Prepare regular sales reports, summaries, presentations, and other supporting documents for management

• Support the sales team in handling administrative matters related to clients, vendors, and business partners

• Coordinate with consultants and vendors regarding audits, accounting, finance, and other administrative matters

• Support visa, KITAS, and other related formalities for Japanese-speaking staff

• Support day-to-day office administration and provide general operational assistance to ensure smooth office operations

• Assist with preparing finance-related documents for submission to consultants

• Coordinate with vendors, consultants, service providers, and relevant internal stakeholders regarding administrative and operational matters

Requirements

• Bachelor’s degree in any field

• Experience in general affairs or sales administration

• Business-level English communication skills

• Japanese language skills would be an advantage

• Good administrative, organizational, and document-management skills

About the company

A company in the energy solutions industry providing services to corporate and industrial clients in Indonesia. The organization supports businesses in addressing energy-related requirements and improving the efficiency and sustainability of their operations.