Sales Administration

SwiftMind Indonesia; Tangerang Selatan; Sur place; IDR 78 120 000 - 122 760 000; Plein temps

Résumé du poste

SwiftMind Indonesia is seeking a Sales Administration professional to support quotations, orders, invoicing, and contracts. You will coordinate with sales, technical, and delivery teams to ensure smooth handover and accurate records.

The role requires a D3/S1 in IT/IS/Admin/Management, 1–3 years of related experience, proficiency in MS Office and CRM/ERP tools, strong communication, and Bahasa Indonesia fluency with English reading as a plus.

Qualifications

• Minimum D3/S1 in IT, IS, Admin, or related field.
• 1–3 years in sales admin or project admin; fresh grads may be considered.
• Proficient in MS Office, especially Excel.
• Fluent Bahasa Indonesia; English reading is a plus.

Responsabilités

• Prepare and process quotations, proposals, purchase orders, invoices, and project contracts.
• Maintain client records, sales pipeline data, and CRM/ERP systems
• Assist in preparing tender/bid documents and technical-commercial proposals
• Coordinate between the sales team, technical/delivery teams, and clients for handover
• Track project billing milestones, payment status, and receivables
• Prepare sales reports, recaps, and administrative documentation
• Manage filing and archiving of sales and project documents
• Support the sales team with scheduling, correspondence, and general administrative tasks

Connaissances

MS Office / Excel

CRM/ERP tools

Communication skills

Attention to detail

Time management

Teamwork

Bahasa Indonesia

Formation

D3/S1 in IT/IS/Admin/Management

Outils

ERPNext

Zoho

Description du poste

• Prepare and process quotations, proposals, purchase orders, invoices, and project contracts
• Maintain and update client records, sales pipeline data, and CRM/ERP systems
• Assist in preparing tender/bid documents and technical-commercial proposals
• Coordinate between the sales team, technical/delivery teams, and clients to ensure smooth handover and follow-up
• Track project billing milestones, payment status, and follow up on receivables
• Prepare sales reports, recaps, and administrative documentation
• Manage filing and archiving of sales and project documents (physical and digital)
• Support the sales team with scheduling, correspondence, and general administrative tasks
• Minimum D3/S1 in Information Technology, Information Systems, Administration, Management, or a related field
• IT / technical background is a strong advantage — comfortable understanding software products, services, and basic technical terminology
• 1–3 years of experience in sales administration, project administration, or a similar role (strong fresh graduates may be considered)
• Proficient in Microsoft Office (especially Excel) and comfortable learning CRM/ERP tools (e.g., ERPNext, Zoho)
• Strong attention to detail, organizational, and time-management skills
• Good communication and interpersonal skills
• Able to work both independently and as part of a team
• Fluent in Bahasa Indonesia; good English (able to read technical/commercial documents) is a plus