Admin Sales

PT BIOSYSTEMS INDONESIA denpasar; Denpasar; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

PT BioSystems Indonesia is seeking a detail-oriented Sales Administration Staff to support Sales & Marketing, Business Development, Bio Product, Bottling, and Service divisions in Bali. You will manage sales documentation, maintain records, coordinate activities, and prepare reports.

The ideal candidate has a Diploma (D3) in a related field and 1–2 years of sales admin experience, with proficiency in MS Office and familiarity with CRM/ERP systems.

Qualifications

• Minimum Diploma (D3) in Business Administration, Management, Marketing, or related field.
• 1-2 years of experience in Sales Administration, Sales Support, Commercial Administration, or similar.
• Fresh graduates with relevant internship experience welcome.
• Proficient in Microsoft Office, especially Excel, Word, and Outlook.
• Familiarity with CRM systems, sales databases, or ERP systems is an advantage.
• Good written and verbal communication skills in Bahasa Indonesia.
• Basic English communication skills preferred.
• Strong organizational skills with attention to detail.
• Able to manage multiple tasks and collaborate across departments.
• Able to maintain confidentiality of customer information, pricing, contracts and company documents.

Responsibilities

• Prepare and manage sales quotations, orders, invoices requests, delivery documents, and customer forms.
• Maintain and update customer databases, sales pipeline, quotation records, and order status.
• Prepare and organize sales contracts, renewals, and supporting commercial documents.
• Coordinate with Sales, Finance, Warehouse, and Logistics regarding orders and deliveries.
• Monitor pending documents, customer requests, and sales follow-ups.
• Maintain customer and prospect information in CRM or company spreadsheets.
• Prepare monthly sales reports with achievements and upcoming opportunities.
• Maintain product documentation, price lists, catalogs, MSDS, COA, SNI and certifications.
• Handle incoming calls, emails, and administrative inquiries professionally.
• Maintain organized filing systems with accuracy, version control and confidentiality.

Skills

Detail-oriented

Organized

Proactive

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

Diploma (D3) in Business Administration/Management/Marketing

Tools

CRM systems

ERP systems

Job description

PT BioSystems Indonesia is looking for a detail-oriented, organized, and proactive Sales Administration Staff to support our Sales & Marketing, Business Development, Bio Product, Bottling, and Service divisions. The successful candidate will be responsible for managing sales documentation, maintaining customer records, coordinating sales activities, preparing reports, and ensuring smooth administrative operations across departments.

Key responsibilities

• Prepare and manage sales quotations, sales orders, invoices requests, delivery documents, and customer forms.
• Maintain and update customer databases, sales pipeline, quotation records, and order status.
• Prepare and organize sales contracts, contract renewals, and supporting commercial documents.
• Coordinate with Sales, Finance, Warehouse, and Logistics regarding customer orders and delivery schedules.
• Monitor pending documents, customer requests, and sales follow-ups.
• Maintain accurate customer and prospect information in CRM or company spreadsheets.
• Prepare monthly sales reports, including sales achievement, upcoming closing opportunities, quotation lists, and follow-up call records.
• Maintain product documentation, price lists, catalogs, MSDS, Certificate of Analysis (COA), SNI, and relevant product certifications.
• Handle incoming phone calls, emails, and administrative inquiries professionally.
• Maintain organized physical and digital filing systems with document accuracy, version control, and confidentiality.

About you

• Minimum Diploma (D3), preferably in Business Administration, Management, Marketing, or a related field.
• Minimum 1-2 years of experience in Sales Administration, Sales Support, Commercial Administration, or a similar role.
• Fresh graduates with relevant internship experience and strong administrative skills are welcome to apply.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Familiarity with CRM systems, sales databases, or ERP systems is an advantage.
• Good written and verbal communication skills in Bahasa Indonesia.
• Basic English communication skills are preferred.
• Strong organizational skills with excellent attention to detail.
• Able to manage multiple tasks, prioritize deadlines, and work collaboratively across departments.
• Able to maintain confidentiality of customer information, pricing, contracts, and company documents.
• Opportunity to develop your career in Sales & Commercial Administration.
• Professional working environment.
• Exposure to Sales, Business Development, Bio Product, Bottling, and Service operations.
• Career development opportunities based on performance and company requirements.