Admin & Operations Manager (Thai-speaking)

PT Geko Bebe Indonesia; Jakarta Pusat; On-site; IDR 279,000,000 - 502,200,000; Full time

Job summary

PT Geko Bebe Indonesia is seeking an Admin & Operations Manager fluent in Thai to oversee office administration and daily operations in Jakarta. You will coordinate schedules, internal requests, and supplies, while ensuring compliance with company policies.

You will support basic HR and finance tasks and serve as the main liaison between distributors, internal teams, and international partners. Strong leadership, meticulous organization, and bilingual communication are essential.

Qualifications

• More than three years of experience in office administration and daily operations.
• Basic knowledge of finance, accounting, and HR.
• Proficient in Indonesian and Thai, both written and spoken.
• English proficiency is an advantage.
• Strong leadership and team coordination skills.
• Well-organized, detail-oriented, and able to manage multiple tasks.

Responsibilities

• Oversee daily office administration and operational activities to ensure smooth workflows.
• Coordinate schedules, meetings, internal requests, and office supplies.
• Support basic HR and finance administration, including employee documentation and invoices.
• Manage distributor relationships and international stakeholders for business growth.
• Plan international travel and events, coordinating budgets and logistics.
• Develop templates and workflows to increase productivity.
• Prepare reports and operational documents using Microsoft Office and Google Workspace.
• Identify and mitigate operational risks and provide management updates.

Skills

Thai language

Indonesian language

Leadership

Team coordination

Office administration

Communication skills

Microsoft Office

Google Workspace

Problem-solving

Tools

Microsoft Office

Google Workspace

Job description

Admin & Operations Manager (Thai-speaking)

Job Responsibilities Admin & Operations Manager (Thai-speaking)

Office Administration and Daily Operations

Oversee daily office administration and operational activities to ensure smooth and efficient workflows.

Coordinate schedules, meetings, internal requests, office supplies, and other administrative requirements.

Support basic HR and finance administration, including employee documentation, expense records, invoices, and payment coordination.

Ensure administrative activities comply with company policies and applicable regulations.

International Distributor Operations Management

Build and maintain strong relationships between distributors and the brand to support long-term business growth.

Act as the main coordination point for distributors, internal teams, and international stakeholders.

Monitor, analyze, and evaluate distributor performance to ensure alignment with company targets and operational standards.

Communicate and prepare business information in Indonesian and Thai; English may be used when coordinating with international stakeholders.

Internal Documentation and Financial Administration

Supervise document registration, filing, and record-keeping to ensure accuracy, confidentiality, and accessibility.

Prepare and manage contracts, reports, correspondence, and other company documentation.

Coordinate international financial transactions, including checking invoices, payment details, and supporting documents.

Business Travel and International Events

Plan and coordinate international business trips, including schedules, transportation, accommodation, travel documents, and budgets.

Prepare and manage annual international events from planning through execution.

Coordinate with internal teams, vendors, distributors, and external partners to ensure successful event implementation.

Monitor expenses to ensure each trip and event is efficient and cost-effective.

Team Coordination and Operational Efficiency

Lead and coordinate team activities, assign responsibilities, and monitor task completion.

Develop and improve templates, workflows, work structures, and automation systems to increase productivity.

Manage multiple priorities and ensure tasks are completed accurately and on schedule.

Use Microsoft Office and Google Workspace to prepare reports, presentations, trackers, and operational documents.

Risk Management and Problem-Solving

Identify and evaluate potential operational, administrative, financial, and event-related risks.

Develop preventive measures and contingency plans to minimize business disruption.

Resolve operational issues through effective communication, cross-functional coordination, and data-driven decision-making.

Provide regular updates and recommendations to management regarding operational challenges and improvements.

Candidate Qualifications

Strong understanding of general office administration and daily operations, with more than three years of relevant experience.

Basic knowledge of finance, accounting, and Human Resources (HR).

Proficient in both Indonesian and Thai, verbally and in writing.

English proficiency is an advantage.

Strong leadership skills with the ability to manage and coordinate a team effectively.

Well-organized, detail-oriented, responsible, and able to manage multiple tasks simultaneously.

Excellent communication, coordination, and problem-solving skills.

Proficient in Microsoft Office and Google Workspace.

Previous experience in administration, office operations, or a similar role is preferred.

Must be based in Jakarta.