(REMOTE) Sales Admin

COR Consultancy Indonesia; Samarinda; Remote; IDR 70,000,000 - 110,000,000; Full time

Job summary

COR Consultancy Indonesia is seeking a detail-oriented Sales Administration Executive to support sales and business development from a remote work setup. You will coordinate invoices, quotations, engagement letters, and service agreements, track payments, and help with smooth client onboarding.

The role collaborates with sales, accounts, compliance, and secretarial teams to ensure timely documentation and accurate billing while maintaining professional communication in English.

Qualifications

• 1–2 years for junior level; 3+ years for senior level.
• Experience in sales administration, invoicing, billing, or sales support roles.
• Strong sense of urgency in following up with prospects or clients.
• Highly organized with strong attention to detail, especially for pricing and documentation.
• Able to communicate professionally via email and phone.
• Able to work independently in a remote working environment.
• Able to communicate reasonably well in English.
• Owned working laptops and it should not be slow in opening applications or lag in typing.

Responsibilities

• Coordinate with the sales, accounts, compliance, and secretarial teams to support prospects throughout the sales process.
• Perform basic accounting data entry, including input of invoices, receipts, and billing records into internal systems.
• Assist in tracking payments, reconciliation status, and updating accounts receivable records.
• Prepare and send quotations, invoices, proposals, engagement letters, and service agreements to prospects and clients.
• Follow up with prospects and clients on quotation acceptance, invoicing status, and outstanding documentation.
• Maintain and update sales leads, quotation, and invoicing trackers accurately.
• Assist in compiling sales, quotation, and billing-related reports.

Skills

Sales administration

Invoicing

Billing

Lead management

Documentation

Follow-up

Job description

We are looking for a detail‑oriented Sales Administration Executive to support our sales and business development activities. This is a remote / work‑from‑home role focused on coordinating sales documentation, following up with prospects, and supporting smooth client onboarding.

The role works closely with the sales, accounts, compliance, and secretarial teams to ensure prospects are supported efficiently throughout the sales process.

Responsibilities:

General

This role is Remote/ work from home basis

Perform basic accounting data entry, including input of invoices, receipts, and billing records into internal systems

Assist in tracking payments, reconciliation status, and updating accounts receivable records

Coordinate with the accounts team to ensure accuracy of billing and financial data

Maintain proper documentation for invoices, receipts, and supporting financial records

Prepare and send quotations, invoices, proposals, engagement letters, and service agreements to prospects and clients (as applicable)

Follow up with prospects and clients on quotation acceptance, invoicing status, and outstanding documentation

Maintain and update sales leads, quotation, and invoicing trackers accurately

Assist in compiling sales, quotation, and billing-related reports

Client & Internal Coordination

Respond to client queries via email, phone, or messaging platforms, and coordinate with relevant internal teams when required

Coordinate with internal departments (accounts, compliance, company secretarial) to ensure smooth and timely onboarding after quotation acceptance

Schedule calls or meetings for the sales team and document follow‑up actions

Support preparation of basic pitch materials or sales documents

Support preparation of basic pitch materials or sales documents

Support the sales team by managing leads and documentation after initial prospect engagement

Requirement:

1–2 years for junior level; 3+ years for senior level

Experience in sales administration, invoicing, billing, or sales support roles is preferred

Strong sense of urgency in following up with prospects or clients on required information or documents

Familiarity with sales processes in an accounting or consultancy environment is a plus

Highly organized with strong attention to detail, especially for pricing and documentation

Able to communicate professionally via email and phone

Able to work independently in a remote working environment and highly disciplined

Able to communicate reasonably well in English

Owned working laptops and it should not be slow in opening applications or lag in typing. Minimum Windows 10, and recommend to have 8GB RAM, SSD) and decent Internet connection speed (speed test minimum 20mbps).