Sales Administration Staff

Hepta Solutions; Denpasar; Presencial; IDR 66.960.000 - 100.440.000; Jornada completa

Descripción de la vacante

Hepta Solutions in Bali seeks a detail-oriented Sales Administration Staff to support accounting operations. You will verify, reconcile, and maintain accurate sales and payment records across multiple clients, ensuring data accuracy and timely financial reporting.

The role requires a Diploma or Bachelor's degree in Accounting or Finance and at least 1 year of related experience. Proficiency in Excel/Sheets and strong analytical skills are essential for success.

Formación

• Diploma or Bachelor's degree in Accounting, Finance, or a related field.
• Minimum 1 year of experience in accounting administration, finance administration, accounts receivable, or sales reconciliation.
• Strong Excel/Sheets skills (SUMIFS, XLOOKUP/VLOOKUP, Pivot Tables).
• Ability to review and reconcile bank statements, sales reports, invoices, and payment records.
• Excellent organizational and time-management skills; high attention to detail.

Responsabilidades

• Perform daily and monthly reconciliations of sales reports, POS transactions, bank statements, cash records, and invoices.
• Verify transaction amounts, payment methods, dates, and supporting documentation.
• Identify discrepancies, unmatched payments, duplicate transactions, and missing records.
• Reconcile payments via cash, bank transfers, QRIS, EDC, and payment gateways.
• Prepare accurate reconciliation reports with discrepancies and clarifications.
• Coordinate with accounting team and clients to resolve issues.
• Maintain organized financial records and supporting documentation.
• Support monthly closing by ensuring all sales and payments are verified and reconciled.

Conocimientos

Excel / Google Sheets

Data reconciliation

Attention to detail

Communication

Educación

Diploma or Bachelor's degree in Accounting or Finance

Herramientas

POS systems

QRIS

EDC

Payment gateways

Cash tracker

Descripción del empleo

Working Hours: Monday to Friday, 08:00-17:00 WITA

Employment Type: Full-Time | Work From Office

Hepta Solutions is looking for a detail-oriented, analytical, and well-organized Sales Administration Staff to support our accounting operations.

The successful candidate will be responsible for verifying, reconciling, and maintaining accurate sales and payment records across multiple clients, ensuring data accuracy, completeness, and timely financial reporting.

Key Responsibilities

1. Perform daily and monthly reconciliations of sales reports, POS transactions, bank statements, cash records, and invoices.
2. Verify transaction amounts, payment methods, dates, and supporting documentation.
3. Identify and investigate discrepancies, unmatched payments, duplicate transactions, and missing records.
4. Reconcile payments received through cash, bank transfers, QRIS, EDC, and payment gateways.
5. Prepare accurate reconciliation reports, including outstanding discrepancies and items requiring clarification.
6. Coordinate with the accounting team and clients to resolve transaction discrepancies.
7. Maintain organized and accurate financial records and supporting documentation.
8. Support monthly financial closing by ensuring all sales and payment transactions are properly verified and reconciled.

Qualifications

1. Diploma or Bachelor's degree in Accounting, Finance, or a related field.
2. Minimum 1 year of experience in accounting administration, finance administration, accounts receivable, or sales reconciliation.
3. Good understanding of basic accounting principles, sales transactions, payment records, and bank reconciliation.
4. Strong proficiency in Microsoft Excel or Google Sheets, including SUMIFS, XLOOKUP/VLOOKUP, Pivot Tables, and data analysis.
5. Ability to review and reconcile bank statements, sales reports, invoices, and payment records.
6. Strong analytical and problem-solving skills with exceptional attention to detail.
7. Ability to identify discrepancies, investigate their causes, and recommend corrective actions.
8. Excellent organizational and time-management skills, with the ability to meet deadlines.
9. Good communication skills and the ability to coordinate professionally with clients and internal teams.
10. High level of integrity and commitment to maintaining financial data confidentiality.

Preferred Qualifications

• Previous experience in an accounting firm, outsourced accounting services, or a high-volume transaction environment.
• Familiarity with POS systems, QRIS, EDC, payment gateways, and cash tracker.
• Understanding of payment settlements, merchant fees, refunds, void transactions, and outstanding payments.
• Experience handling financial reconciliations for multiple clients or business entities.