PURCHASING STAFF (MANDARIN SPEAKING)

PT PILAR INTI FITTINDO; Jakarta Barat; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

PT Pilar Inti Fittindo (HARFIT) seeks a Purchasing Staff in Jakarta Barat to support procurement and supplier management, coordinating with manufacturing and logistics to sourcing materials and services. Fluency in Mandarin is essential for liaising with Chinese suppliers, while English supports internal communications.

This full-time role offers international exposure and opportunities to contribute to supply chain efficiency.

Qualifications

• Mandarin Chinese fluency is essential for this role.
• English proficiency required for internal communications and documentation.
• Previous experience in purchasing, procurement or inventory management.
• Strong knowledge of procurement processes, supplier management and inventory control.
• Excellent organisational and time management skills with the ability to prioritise multiple tasks.
• Proficiency with Microsoft Office and procurement or ERP systems.
• Strong negotiation and communication with international suppliers.
• Attention to detail and accurate record-keeping.
• Ability to work with cross-functional teams.
• Preferably located in or willing to work in Jakarta Barat.

Responsibilities

• Processing purchase requisitions and preparing purchase orders for various materials, components and services required by the organisation.
• Communicating with suppliers and vendors, including Mandarin-speaking suppliers, to negotiate terms, pricing, delivery schedules and resolve procurement issues.
• Maintaining and updating supplier databases and records, tracking vendor performance and compliance with company standards.
• Coordinating with internal departments to understand procurement needs and ensure alignment with organisational requirements.
• Monitoring inventory levels and working with the inventory management team to ensure optimal stock levels.
• Preparing procurement reports and documentation, including quotations, invoices and delivery confirmations.
• Ensuring compliance with company policies, procedures and regulations in all procurement activities.
• Supporting the resolution of delivery and quality issues with suppliers.
• Participating in supplier evaluations and contributing to continuous improvement initiatives.

Skills

Mandarin fluency

English proficiency

Procurement experience

Vendor management

ERP systems

Negotiation skills

Documentation

Cross-functional collaboration

Job description

About the role

PT Pilar Inti Fittindo ( HARFIT is our Brand ) is seeking a Purchasing Staff with Mandarin speaking capabilities to join our procurement team in Jakarta Barat. This is a full-time position that plays a crucial role in supporting our supply chain operations and vendor management activities. As a Purchasing Staff, you will be responsible for coordinating procurement activities, managing supplier relationships, and ensuring timely acquisition of materials and services to support our manufacturing and logistics operations. Your ability to communicate effectively in Mandarin will be essential for liaising with our Chinese suppliers and partners, making this role strategically important to our international procurement strategy.

Key responsibilities

• Processing purchase requisitions and preparing purchase orders for various materials, components and services required by the organisation
• Communicating with suppliers and vendors, including Mandarin-speaking suppliers, to negotiate terms, pricing, delivery schedules and resolve procurement issues
• Maintaining and updating supplier databases and records, tracking vendor performance and compliance with company standards
• Coordinating with internal departments to understand procurement needs and ensure alignment with organisational requirements
• Monitoring inventory levels and working with the inventory management team to ensure optimal stock levels
• Preparing procurement reports and documentation, including quotations, invoices and delivery confirmations
• Ensuring compliance with company policies, procedures and regulations in all procurement activities
• Supporting the resolution of delivery and quality issues with suppliers
• Participating in supplier evaluations and contributing to continuous improvement initiatives

What we're looking for

• Fluency in Mandarin Chinese (both written and spoken) is essential for this role
• Proficiency in English for internal communication and documentation
• Previous experience in purchasing, procurement or inventory management roles, preferably in manufacturing or logistics environments
• Strong knowledge of procurement processes, supplier management and inventory control
• Excellent organisational and time management skills with the ability to prioritise multiple tasks
• Proficiency in Microsoft Office applications and experience with procurement or ERP systems
• Strong negotiation and communication skills, particularly with international suppliers
• Attention to detail and accuracy in documentation and record-keeping
• Ability to work collaboratively with cross-functional teams
• Problem-solving abilities and a proactive approach to addressing procurement challenges
• Preferably located in or willing to work in Jakarta Barat

WHAT WE OFFER

At HARFIT, we offer more than just a job — we offer an opportunity to grow with an established and expanding brand in Indonesia's furniture hardware industry.

You will gain valuable experience in international procurement, supplier management, and product sourcing, working directly with manufacturers and business partners, particularly in China.

We provide a dynamic and professional working environment where initiative, accountability, and continuous improvement are valued. You will have the opportunity to develop your negotiation skills, expand your international business network, and contribute directly to the company's operational efficiency and business growth.

Join our team and become part of a growing company that values innovation, teamwork, and long-term professional development.

ABOUT HARFIT

HARFIT is an Indonesian furniture hardware brand specialising in functional and innovative furniture fittings and accessories.

Our product range includes hinges, drawer slides, sliding door systems, wardrobe accessories, and other furniture hardware solutions designed to enhance functionality, durability, and modern living spaces.

With years of experience in the Indonesian furniture hardware market, HARFIT serves a diverse network of distributors, retailers, furniture manufacturers, interior designers, and industry professionals across Indonesia.

We are committed to delivering reliable products, practical innovations, and competitive solutions that meet the evolving needs of the furniture and interior design industries.

Through our international sourcing network and partnerships with manufacturers, particularly in China, we continuously strive to strengthen our product portfolio, supply chain capabilities, and market presence.

At HARFIT, we believe that great products are built through strong partnerships, operational excellence, and people who are passionate about creating value.