Purchasing Officer (For English Speakers)

PT Pyridam Farma Tbk; Jakarta Utara; On-site; IDR 133,920,000 - 223,200,000; Full time

Job summary

PYFA Group is seeking a detail-oriented Purchasing Officer (Offshore) to support the Australian subsidiary Probiotec.

Based at PYFA Group Head Office, Sudirman, South Jakarta, you will work with the Australian operations team on procurement and material inventory management.

Qualifications

• Bachelor’s degree in supply chain, business, logistics, procurement, or related field.
• Experience in supply chain, procurement, purchasing, logistics, planning, or customer service.
• Strong understanding of supply chain and procurement fundamentals.
• Experience with ERP systems is advantageous.
• Excellent analytical and problem-solving mindset.
• Strong organizational and administrative skills with high attention to detail.
• Professional English communication skills, written and spoken.
• Ability to work offshore with Melbourne-based team.

Responsibilities

• Create and maintain purchase orders accurately and in a timely manner.
• Coordinate with suppliers to ensure on-time delivery of materials.
• Monitor supplier performance and purchase order status.
• Proactively follow up on delays, supply issues, and delivery risks.
• Review slow-moving and expired materials and assess potential future usage.
• Review open purchase orders monthly and adjust delivery dates to updated requirements.
• Maintain accurate purchasing and material information in the system.
• Provide timely feedback to Planning on supply risks and material issues.
• Collaborate with internal teams across departments to ensure effective supply chain coordination.
• Build and maintain strong relationships with suppliers and stakeholders.
• Prepare ad-hoc supply chain reports and basic analysis to support decisions.
• Support continuous improvement initiatives within procurement processes.

Skills

Analytical thinking

Organizational skills

Communication skills

Stakeholder management

Problem solving

Team collaboration

Attention to detail

Education

Bachelor’s degree in Supply Chain/Business/Logistics/Procurement

Tools

Microsoft Excel

ERP system

Job description

PYFA Group is seeking a detail-oriented and highly organized Purchasing Officer (Offshore) to support one of our Australian subsidiaries, Probiotec Pty Ltd. This position will be based at PYFA Group Head Office in Sudirman, South Jakarta, and will work closely with the Australian operations team.

This position plays a critical role in supporting procurement and material inventory management, including managing purchase orders, coordinating with suppliers, maintaining accurate system information, and identifying potential supply risks. The role will also support the Planning team by providing timely updates on supplier performance, material availability, and potential delays.

Reporting to the Procurement & Project Manager in Probiotec (Australia), you will work closely with suppliers and internal stakeholders to ensure materials are available in line with business and customer requirements.

Work Schedule: Monday – Friday, 07:00 – 16:00 WIB
Location: PYFA Group Head Office, Sudirman, South Jakarta
PS: All recruitment processes will be conducted in English. Only CVs submitted in English will be considered.

Key responsibilities

Creating and maintaining purchase orders accurately and in a timely manner

Coordinating with suppliers to ensure timely delivery of materials

Monitoring supplier performance and purchase order status

Proactively following up on potential delays, supply issues, and delivery risks

Reviewing slow-moving and expired materials and assessing potential future usage

Reviewing open purchase orders on a monthly basis and identifying required delivery date changes based on updated customer requirements

Maintaining accurate and up-to-date purchasing and material information in the system

Providing timely feedback to the Planning team regarding potential supply risks, delays, and material issues

Collaborating with internal teams across various departments to ensure effective supply chain coordination

Building and maintaining strong working relationships with suppliers and internal stakeholders

Preparing ad-hoc supply chain reports and conducting basic analysis to support decision-making

Supporting continuous improvement initiatives within procurement and supply chain processes

Requirements

Bachelor’s degree in Supply Chain Management, Business, Logistics, Procurement, Administration, or a related field is preferred

Experience in supply chain, procurement, purchasing, logistics, planning, or customer service is preferred

Good understanding of supply chain and procurement fundamentals

Strong Microsoft Excel skills and confidence working with spreadsheets, reports, and large amounts of data

Experience working with an ERP system would be an advantage

Strong analytical and solution-focused mindset

Excellent organizational and administrative skills, with strong attention to detail and accuracy

Ability to prioritize tasks and manage multiple responsibilities and deadlines

Strong communication and stakeholder management skills

Professional English communication skills, both written and verbal

Ability to work independently in an offshore environment while maintaining effective communication with the Melbourne-based team

Strong collaboration skills and a team-oriented approach

Customer-focused and responsive when handling internal and external stakeholder requirements

High level of accountability, ownership, and willingness to take responsibility for assigned tasks

Motivated to identify opportunities and contribute to process improvements within the supply chain

Experience in a manufacturing, pharmaceutical, FMCG, packaging, or similar environment would be advantageous