Purchasing Intern

PT. PROCMART TECHNOLOGIES INDONESIA; Jakarta Pusat; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

PT. PROCMART TECHNOLOGIES INDONESIA is seeking a lead procurement professional to own end-to-end purchasing in a fast-moving environment, negotiating prices, terms, and delivery schedules while managing RFQ/RFP cycles and PO issuance.

You will build strong vendor relationships across Indonesia, monitor market trends, evaluate suppliers, and optimize total cost of ownership using ERP tools like SAP, Oracle, or Odoo.

Qualifications

• Must have proven RFQ/RFP cycles and supplier evaluation experience.
• Strong knowledge of PO creation, bid analysis, and vendor performance management.
• Proficiency with ERP systems such as SAP, Oracle, or Odoo.

Responsibilities

• Negotiate prices, payment terms, and delivery schedules to secure favorable conditions.
• Confirm ETA with vendors for backorder items and communicate to buyers.
• Issue purchase orders accurately and promptly to selected vendors.
• Request and compare quotations (RFQ/RFP) from multiple vendors for informed decisions.
• Maintain and update the vendor database with pricing and performance history.
• Organize procurement documents like POs, contracts, quotations, and vendor communications.
• Forward vendor invoices to dispatch for processing.
• Monitor market price trends to anticipate cost changes.
• Provide alternative vendors to mitigate delays or supply risks.

Skills

Negotiation

Vendor management

ERP systems

Data-driven decisions

Communication

Contract compliance

TCO

RFP/RFQ management

Supply chain risk

Tools

SAP

Oracle

Odoo

Job description

Lead procurement operations with full ownership in a fast-moving environment. You will negotiate prices, payment terms, and delivery schedules to secure the best purchasing conditions, manage RFQ/RFP cycles, issue purchase orders, and maintain vendor relationships across Indonesia.

Key responsibilities

Negotiate prices, payment terms, and delivery schedules to secure the best purchasing conditions

For backorder items, confirm ETA with the vendor and communicate it to the buyer

Issue purchase orders to selected vendors, ensuring all order details are accurate and confirmed

Request and compare price quotations (RFQ/RFP) from multiple vendors to support informed decision-making

Maintain and update the vendor database, including pricing and performance history

Keep procurement documents organized, such as POs, contracts, quotations, and vendor communications

Forward vendor invoices to the dispatch team for further processing

Monitor market price trends to anticipate cost changes

Provide alternative vendor options to minimize risks of delays or supply failures

About you

Willing to work across Indonesia

Proven experience in managing RFQ/RFP cycles and supplier evaluation using international procurement best practices

Strong knowledge of PO creation, bid analysis, contract compliance, and vendor performance management

Proficiency in ERP systems and digital procurement tools (SAP, Oracle, Odoo, or equivalent)

Familiarity with cost analysis, total cost of ownership (TCO), and basic supply chain risk management

Strong negotiation, communication, and vendor relationship management skills

Ability to work in a fast-paced start-up environment with national-scale operations, balancing cost efficiency with scalability

Analytical mindset with attention to detail and problem-solving skills to support data-driven procurement decisions