Project Purchasing | Savaya Group | Bali

Savaya Group; Provinsi Bali; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

Savaya Group is seeking a Project Purchasing professional to manage procurement for a new venue development in Bali. You will source construction materials, furniture, fixtures, equipment, and operational items, collaborating with the Project Manager, Design, Engineering, Finance, Operations, and suppliers.

This role requires strong commercial judgment, detailed follow-up, and the ability to manage changing project requirements without losing control of documentation or costs.

Qualifications

• Experience in purchasing for construction, renovation, hospitality, or property-development projects.
• Ability to interpret specifications, drawings, bills of quantity, or equipment schedules.
• Strong ability to compare quotations and negotiate commercial terms.
• Capable of managing long-lead items and multiple delivery deadlines.
• Familiarity with furniture, fixtures & equipment, operating supplies, construction materials, or technical equipment.
• Proficient in maintaining purchase orders, contracts, delivery records, and budget trackers.
• Knowledge of suppliers and market pricing in Bali or Indonesia.
• Effective communication with contractors, consultants, vendors, and internal teams.
• Proficiency in English and Bahasa Indonesia.

Responsibilities

• Manage the purchasing process from sourcing and quotation through purchase order, delivery, installation coordination, and final reconciliation.
• Review procurement requirements, specifications, quantities, and delivery deadlines.
• Prepare and maintain the project procurement schedule.
• Identify and evaluate qualified suppliers and contractors.
• Request, compare, and analyze quotations.
• Negotiate prices, payment terms, lead times, warranties, and delivery conditions.
• Prepare purchase orders and ensure all approvals are completed.
• Coordinate material samples, mock-ups, and technical submissions.
• Monitor production and delivery progress against the project timeline.
• Coordinate deliveries with the project site, warehouse, and installation teams.
• Verify delivered items against approved specifications and quantities.
• Follow up on incomplete, delayed, damaged, or incorrect deliveries.
• Maintain accurate procurement records, contracts, invoices, and delivery documents.
• Monitor purchasing commitments against the approved budget.
• Identify alternative products or suppliers when required.
• Support importation and logistics arrangements for overseas items.
• Coordinate warranty claims, replacements, and outstanding supplier obligations.
• Prepare regular procurement and cost reports for management.

Skills

Procurement management

Negotiation

Sourcing materials

Budget control

Stakeholder coordination

English & Bahasa

Job description

Do you understand how disciplined purchasing can protect a project’s budget and opening schedule?

Savaya Group is looking for a Project Purchasing professional to manage procurement activities for the development of a new venue in Bali. You will work closely with the Project Manager, Design, Engineering, Finance, Operations, and suppliers to source construction materials, furniture, fixtures, equipment, and operational items.

This role requires strong commercial judgment, detailed follow-up, and the ability to manage changing project requirements without losing control of documentation or costs.

What You’ll Experience

In this role, you will have the opportunity to:

• Support the development and opening of a new hospitality venue
• Source project materials, equipment, and specialist services
• Work with local, national, and international suppliers
• Negotiate commercial terms with a direct impact on the project budget
• Collaborate with Project, Design, Engineering, Finance, and Operations
• Build practical experience in hospitality project procurement

What You’ll Be Doing

You will manage the purchasing process from sourcing and quotation through purchase order, delivery, installation coordination, and final reconciliation.

Your responsibilities will include:

• Reviewing procurement requirements, specifications, quantities, and delivery deadlines
• Preparing and maintaining the project procurement schedule
• Identifying and evaluating qualified suppliers and contractors
• Requesting, comparing, and analyzing quotations
• Negotiating prices, payment terms, lead times, warranties, and delivery conditions
• Preparing purchase orders and ensuring all approvals are completed
• Coordinating material samples, mock-ups, and technical submissions
• Monitoring production and delivery progress against the project timeline
• Coordinating deliveries with the project site, warehouse, and installation teams
• Verifying delivered items against approved specifications and quantities
• Following up on incomplete, delayed, damaged, or incorrect deliveries
• Maintaining accurate procurement records, contracts, invoices, and delivery documents
• Monitoring purchasing commitments against the approved budget
• Identifying alternative products or suppliers when required
• Supporting importation and logistics arrangements for overseas items
• Coordinating warranty claims, replacements, and outstanding supplier obligations
• Preparing regular procurement and cost reports for management

Could This Be You?

• Have you handled purchasing for construction, renovation, fit-out, hospitality, or property-development projects?
• Can you interpret specifications, drawings, bills of quantity, or equipment schedules?
• Are you confident comparing quotations and negotiating commercial terms?
• Can you manage long-lead items and multiple delivery deadlines?
• Do you understand furniture, fixtures and equipment, operating supplies, construction materials, or technical equipment?
• Can you maintain accurate purchase orders, contracts, delivery records, and budget trackers?
• Are you familiar with suppliers and market pricing in Bali or Indonesia?
• Can you communicate professionally with contractors, consultants, vendors, and internal teams?
• Can you work effectively in both English and Bahasa Indonesia?

Experience supporting the opening of a hotel, restaurant, beach club, entertainment venue, or other commercial property would be an advantage.

What Success Looks Like

• Project requirements are purchased within the approved budget
• Materials and equipment arrive according to the project schedule
• Products meet approved specifications and quality standards
• Purchasing records and approvals remain complete and accurate
• Delays, shortages, and supplier issues are resolved before affecting construction
• Commercial savings are achieved without compromising quality or operational suitability