Project Management Admin (Admin PMO)

Power Commerce Asia; Indonesia; On-site; IDR 60,000,000 - 90,000,000; Full time

Job summary

Power Commerce Asia is seeking a detail-oriented PMO Coordinator in Indonesia to support project activities, maintain trackers, and prepare reports.

You will coordinate with Commercial, E-Commerce, Operations, and Finance teams to ensure timely updates, accurate documentation, and smooth onboarding of projects. Strong organization and communication skills are essential.

Qualifications

• Bachelor's degree in Management, Business Administration, Communication, or related field.
• Strong organizational and administrative skills with attention to detail.
• Excellent communication and interpersonal abilities to coordinate with teams.
• Good time management and ability to manage multiple tasks and deadlines.
• Proficient with Google Sheets/Excel and Google Docs or Microsoft Office.
• Able to prepare documents, reports, presentations, meeting minutes, and trackers.
• Basic understanding of project management concepts.
• Fast learner, proactive, independent and team-oriented.
• Adaptable to fast-paced environment and changing priorities.

Responsibilities

• Coordinate PMO activities, timelines, and deliverables.
• Prepare and maintain project documents, trackers, minutes, and reports.
• Collect updates and required information from internal teams.
• Schedule meetings, prepare materials, and follow up on actions.
• Monitor progress and update trackers and timelines.
• Compile project data from relevant teams.
• Prepare routine status reports and presentations.
• Support onboarding, implementation, and handover activities.
• Follow up on outstanding tasks, deadlines, and requirements.
• Maintain organized project databases and documentation.
• Support cross-functional projects with Commercial, E-Commerce, Ops, and more.
• Assist PMO in improving administration and documentation processes.

Skills

Organizational skills

Administrative skills

Communication

Interpersonal skills

Time management

Detail-oriented

Cross-functional coordination

Multitasking

Fast learner

Education

Bachelor's degree

Tools

Google Sheets

Google Docs

Excel

Microsoft Office

Job description

Responsibilities

• Support the PMO team in coordinating project activities, timelines, and deliverables
• Assist in preparing and maintaining project documents, trackers, meeting minutes, and reports
• Coordinate with internal teams to collect project updates, required information, and supporting documents
• Schedule project meetings, prepare meeting materials, and follow up on action items
• Monitor project progress and regularly update project trackers and timelines
• Collect, compile, and organize project-related data from relevant teams
• Prepare routine project status reports and presentations for internal stakeholders
• Assist in coordinating project onboarding, implementation, and handover activities
• Follow up with PICs regarding outstanding tasks, deadlines, and project requirements
• Maintain organized and up-to-date project databases and documentation
• Support cross-functional projects involving teams such as Commercial, E-Commerce, Operations, Warehouse, Technology, Finance, and Legal
• Assist the PMO team in improving project administration and documentation processes

Qualifications

• Bachelor's degree in Management, Business Administration, Communication, or a related field
• Strong organizational and administrative skills with good attention to detail
• Good communication and interpersonal skills, with the ability to coordinate with different teams
• Good time management and follow-up skills, with the ability to manage multiple tasks and deadlines
• Proficient in Microsoft Office or Google Workspace, especially Google Sheets/Excel and Google Docs
• Comfortable preparing documents, reports, presentations, meeting minutes, and project trackers
• Basic understanding of project management concepts and processes
• Fast learner and willing to learn about project management, business processes, and e-commerce operations
• Proactive, detail-oriented, and responsible in completing assigned tasks
• Able to work independently as well as collaboratively in a team
• Ability to adapt to a fast-paced work environment and manage changing priorities effectively

Thank you!