Project Management Specialist

Sinar Mas; Jakarta Pusat; On-site; IDR 480,000,000 - 720,000,000; Full time

Job summary

Sinar Mas is seeking a senior PMO professional to lead portfolio governance and drive strategic project delivery in the Operation Transformation Division. You will establish standards, oversee progress, budgets, and benefits realization, and coordinate cross-functional teams to ensure timely execution.

The role requires strong coordination, communication, and English proficiency, with a track record of managing multiple initiatives simultaneously and ensuring governance and compliant project

Qualifications

• Bachelor's degree in Business, Engineering, Finance, Management, or related field.
• Minimum 8 years of experience in PMO, Project Management, Business Transformation, or related areas.
• Strong coordination, communication, and stakeholder management skills.
• Good analytical and problem-solving skills.
• Proficient in Microsoft Excel and PowerPoint.
• Organized, proactive, detail-oriented, and able to manage multiple projects concurrently.
• Good command of English, both written and spoken.

Responsibilities

• Establish and maintain standard project management documents and tools, including project structure, key tasks, timeline, project charter, progress tracking, and project closure.
• Conduct socialization and guidance to Initiative Owners on standardized project management processes and requirements.
• Monitor project progress, timeline, budget, deliverables, and expected benefits across the project portfolio.
• Coordinate with Project Owners and cross-functional teams to ensure alignment and timely project execution.
• Organize regular project review meetings and follow up on action items, milestones, and deliverables.
• Prepare project reports, dashboards, and executive summaries for management.
• Monitor and highlight project risks, issues, bottlenecks, and dependencies, and coordinate appropriate follow-up actions.
• Escalate critical project issues and bottlenecks to the OPTR Head and provide relevant analysis and recommendations for decision-making.
• Act as Quality Assurance to ensure feasibility studies, business cases, and project assessments are properly conducted and meet the required standards.
• Monitor project financial performance and benefit realization against approved business cases.
• Ensure proper project governance, documentation, and compliance throughout the project lifecycle.
• Facilitate cross-functional alignment and support Project Owners in resolving issues and dependencies that may impact project delivery.
• Identify opportunities to improve project management processes, tools, reporting, and governance.
• Support the development and management of the project portfolio, including project prioritization, status tracking, and management visibility.
• Support post-implementation reviews to evaluate project outcomes, lessons learned, and realization of expected benefits.

Skills

Coordination

Communication

Stakeholder management

Analytical thinking

Problem solving

English proficiency

Education

Bachelor's degree in Business, Engineering, Finance, Management, or related field

Tools

Microsoft Excel

PowerPoint

Job description

Job Description Summary:

Support the planning, governance, monitoring, and execution of strategic projects under the Operation Transformation Division. Act as key person to manage portfolio project management, ensuring projects are delivered according to agreed scope, timeline, budget, and expected benefits.

Job Description:

• Establish and maintain standard project management documents and tools, including project structure, key tasks, timeline, project charter, progress tracking, and project closure.
• Conduct socialization and guidance to Initiative Owners on standardized project management processes and requirements.
• Monitor project progress, timeline, budget, deliverables, and expected benefits across the project portfolio.
• Coordinate with Project Owners and cross-functional teams to ensure alignment and timely project execution.
• Organize regular project review meetings and follow up on action items, milestones, and deliverables.
• Prepare project reports, dashboards, and executive summaries for management.
• Monitor and highlight project risks, issues, bottlenecks, and dependencies, and coordinate appropriate follow-up actions.
• Escalate critical project issues and bottlenecks to the OPTR Head and provide relevant analysis and recommendations for decision-making.
• Act as Quality Assurance to ensure feasibility studies, business cases, and project assessments are properly conducted and meet the required standards.
• Monitor project financial performance and benefit realization against approved business cases.
• Ensure proper project governance, documentation, and compliance throughout the project lifecycle.
• Facilitate cross-functional alignment and support Project Owners in resolving issues and dependencies that may impact project delivery.
• Identify opportunities to improve project management processes, tools, reporting, and governance.
• Support the development and management of the project portfolio, including project prioritization, status tracking, and management visibility.
• Support post-implementation reviews to evaluate project outcomes, lessons learned, and realization of expected benefits.

Job Requirements:

• Bachelor's degree in Business, Engineering, Finance, Management, or a related field.
• Minimum 8 years of experience in PMO, Project Management, Business Transformation, or related areas.
• Strong coordination, communication, and stakeholder management skills.
• Good analytical and problem-solving skills.
• Proficient in Microsoft Excel and PowerPoint.
• Organized, proactive, detail-oriented, and able to manage multiple projects concurrently.
• Good command of English, both written and spoken.