Project Management Admin

Power Commerce Asia; Jakarta Pusat; On-site; IDR 55,800,000 - 100,440,000; Full time

Job summary

Power Commerce Asia is seeking a motivated PMO Coordinator to support project teams in Jakarta. You will help manage timelines, maintain documents, and prepare trackers and reports to keep initiatives on track and well-documented.

You will coordinate with Commercial, E-Commerce, Operations, and other departments, schedule meetings, collect updates, and help onboard and hand over projects. The role requires strong organization, communication, and the ability to work well in a fast-paced

Qualifications

• Bachelor’s degree in Management, Business Administration, Communication, or related field.
• Strong organizational and administrative skills with good attention to detail.
• Excellent communication and interpersonal skills to coordinate with different teams.
• Good time management and ability to manage multiple tasks and deadlines.
• Proficient in Microsoft Office or Google Workspace, including Sheets and Docs.
• Experience in preparing documents, reports, and project trackers.
• Basic understanding of project management concepts and processes.
• Proactive, detail-oriented, and able to work independently or in a team.
• Adaptable and comfortable in a fast-paced environment.

Responsibilities

• Coordinate project activities, timelines, and deliverables.
• Prepare and maintain project documents, trackers, meeting minutes, and reports.
• Collect updates and supporting documents from internal teams.
• Schedule meetings and prepare materials; follow up on actions.
• Monitor progress and update trackers and timelines regularly.
• Compile data for project-related reports.
• Prepare status reports and presentations for internal stakeholders.
• Assist in onboarding, implementation, and handover activities.
• Follow up on outstanding tasks and deadlines with PICs.
• Maintain organized project databases and documentation.
• Support cross-functional projects across Commercial, E-Commerce, Ops, Warehouse, Technology, Finance, and Legal.
• Help improve project administration and documentation processes.

Skills

Strong organizational skills

Excellent communication

Time management

Attention to detail

Team collaboration

Independent working

Adaptability

Education

Bachelor’s degree in Management, Business Administration, or a related field

Tools

Google Sheets

Google Docs

Microsoft Office

Job description

Responsibilities

• Support the PMO team in coordinating project activities, timelines, and deliverables
• Assist in preparing and maintaining project documents, trackers, meeting minutes, and reports
• Coordinate with internal teams to collect project updates, required information, and supporting documents
• Schedule project meetings, prepare meeting materials, and follow up on action items
• Monitor project progress and regularly update project trackers and timelines
• Collect, compile, and organize project-related data from relevant teams
• Prepare routine project status reports and presentations for internal stakeholders
• Assist in coordinating project onboarding, implementation, and handover activities
• Follow up with PICs regarding outstanding tasks, deadlines, and project requirements
• Maintain organized and up-to-date project databases and documentation
• Support cross-functional projects involving teams such as Commercial, E-Commerce, Operations, Warehouse, Technology, Finance, and Legal
• Assist the PMO team in improving project administration and documentation processes

Responsibilities

• Support the PMO team in coordinating project activities, timelines, and deliverables
• Assist in preparing and maintaining project documents, trackers, meeting minutes, and reports
• Coordinate with internal teams to collect project updates, required information, and supporting documents
• Schedule project meetings, prepare meeting materials, and follow up on action items
• Monitor project progress and regularly update project trackers and timelines
• Collect, compile, and organize project-related data from relevant teams
• Prepare routine project status reports and presentations for internal stakeholders
• Assist in coordinating project onboarding, implementation, and handover activities
• Follow up with PICs regarding outstanding tasks, deadlines, and project requirements
• Maintain organized and up-to-date project databases and documentation
• Support cross-functional projects involving teams such as Commercial, E-Commerce, Operations, Warehouse, Technology, Finance, and Legal
• Assist the PMO team in improving project administration and documentation processes

Qualifications

• Bachelor’s degree in Management, Business Administration, Communication, or a related field
• Strong organizational and administrative skills with good attention to detail
• Good communication and interpersonal skills, with the ability to coordinate with different teams
• Good time management and follow-up skills, with the ability to manage multiple tasks and deadlines
• Proficient in Microsoft Office or Google Workspace, especially Google Sheets/Excel and Google Docs
• Comfortable preparing documents, reports, presentations, meeting minutes, and project trackers
• Basic understanding of project management concepts and processes
• Fast learner and willing to learn about project management, business processes, and e-commerce operations
• Proactive, detail-oriented, and responsible in completing assigned tasks
• Able to work independently as well as collaboratively in a team
• Adaptive and comfortable working in a fast-paced environment with changing priorities

Thank you!