Admin Project

Triple-E; Jakarta Pusat; On-site; IDR 100,440,000 - 167,400,000; Full time

Job summary

Triple-E in Jakarta centers on supporting project managers and coordinators with comprehensive administrative tasks, meetings, and documentation. The role demands breaking down projects into manageable tasks and maintaining clear progress records.

Strong communication, leadership, and teamwork are essential as you help create workflows, track expenses, and forecast costs while coordinating with multiple stakeholders. This is a dynamic office-based position in Jakarta Pusat.

Qualifications

• Bachelor's degree in Business Administration or related field.
• Minimum 3 years of work experience as a project admin, project coordinator, or similar role.
• Proficient in using Microsoft Office and Pivot.
• Able to multitask and handle multiple projects simultaneously.
• Experienced in creating flowcharts, technical documentation, and scheduling.
• Strong oral and written communication skills, leadership qualities, detail-oriented, and able to collaborate effectively within a team.

Responsibilities

• Assist the Project Manager with all administrative tasks.
• Schedule regular meetings and document the meeting outcomes.
• Break down projects into small, easily manageable tasks and set timeframes and goals.
• Create and update workflows.
• Delegate tasks to Project Coordinators and other team members.
• Monitor project progress and address potential issues.
• Prepare and provide progress documentation to internal teams and stakeholders.
• Track expenses and forecast future costs.
• Coordinate quality control to ensure that deliverables meet standards.
• Measure and report on project performance.
• Act as the point of contact for all participants.

Skills

Communication

Leadership

Detail-oriented

Team collaboration

Multitasking

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Pivot

Job description

Develop action plans, analyze risks and opportunities, and allocate the required resources. Actively collaborate with Project Managers and Coordinators, which requires strong communication and teamwork skills.

Requirements

• Bachelor's degree in Business Administration or a related field.
• At least 3 years of work experience as a project admin, project coordinator, or similar role.
• Proficient in using Microsoft Office and Pivot
• Able to multitask and handle multiple projects simultaneously.
• Experienced in creating flowcharts, technical documentation, and scheduling.
• Strong oral and written communication skills, leadership qualities, detail-oriented, and able to collaborate effectively within a team.

Job responsibilities

• Assist the Project Manager with all administrative tasks.
• Schedule regular meetings and document the meeting outcomes.
• Break down projects into small, easily manageable tasks and set timeframes and goals.
• Create and update workflows.
• Delegate tasks to Project Coordinators and other team members.
• Monitor project progress and address potential issues.
• Prepare and provide progress documentation to internal teams and stakeholders.
• Track expenses and forecast future costs.
• Coordinate quality control to ensure that deliverables meet standards.
• Measure and report on project performance.
• Act as the point of contact for all participants.