Project Coordinator

PT. Elit Solusi Niaga; Jakarta Pusat; On-site; IDR 111,600,000 - 200,880,000; Full time

Job summary

PT. Elit Solusi Niaga is seeking a capable Project Coordinator to manage day-to-day project activities with contractors, suppliers, customers, and other stakeholders in Jakarta.

You will assign tasks, track progress, and ensure timely completion while maintaining an open-issues tracker and coordinating procurement processes. The role requires minimum 3 years of experience in project coordination or related fields, fluency in English, and strong organizational skills.

Qualifications

• Minimum 3 years of experience in project coordination or related roles.
• Fluent in English with confidence communicating with international stakeholders.
• Strong organizational and follow-up skills; ability to manage multiple tasks and deadlines.

Responsibilities

• Coordinate day-to-day project activities with local contractors, suppliers, customers, and stakeholders.
• Assign and follow up on tasks; agree on deadlines, monitor progress, ensure timely completion.
• Maintain an open-issues tracker with owners, action items, deadlines, and status updates.
• Identify issues and proactively escalate when necessary.
• Handle local procurement: sourcing suppliers, requesting and comparing quotations, evaluating options, coordinating orders and deliveries.
• Coordinate meetings, site visits, inspections, and other project activities; prepare minutes and follow-up on decisions.

Skills

Fluent in English

Organizational skills

Stakeholder management

Tools

Google Workspace

Microsoft Office

Job description

Coordinate day-to-day project activities with local contractors, suppliers, customers, and other stakeholders.

Assign and follow up on tasks, agree on deadlines, monitor progress, and ensure timely completion.

Maintain and monitor an open-issues tracker, including responsible person, action items, deadlines, and status updates.

Identify potential issues and proactively follow up or escalation them when necessary.

Handle local procurement activities, including:

Sourcing suppliers and vendors

Requesting and comparing quotations

Evaluating options based on price, availability, and lead time

Coordinating orders and tracking deliveries

Coordinate meetings, site visits, inspections, and other project-related activities.

Prepare meeting minutes and ensure agreed decisions and action items are properly followed up.

Coordinate with consultants, landlords, banks, government authorities, and other external parties on behalf of the company.

Provide regular project and task status updates to the General Director.

Support other operational and project-related matters as required.

Requirements:

Minimum 3 years of experience in project coordination, operations, procurement, office/project management, or a related role.

Experience in technology, engineering, logistics, construction, or other project-based environments is preferred.

Fluent in English, both written and spoken, with confidence communicating with international stakeholders.

Strong organizational and follow-up skills with the ability to manage multiple tasks and deadlines.

Proactive and solution oriented, able to identify problems, research alternatives, and propose practical solutions independently.

Comfortable working with minimal supervision and taking ownership of assigned tasks.

Strong communication and stakeholder management skills, particularly when dealing with contractors, vendors, and external parties.

Comfortable working in a fast-paced environment with changing priorities.

Proficient in Google Workspace and/or Microsoft Office, particularly spreadsheets and documents.

Willing to travel around Jakarta and the surrounding areas when required.