Project Administrator

Roll Sg Pte Ltd; Batam; On-site; IDR 78,120,000 - 133,920,000; Full time

Job summary

Roll Sg Pte Ltd is seeking an Administrative/Project Coordination professional in Batam to handle project-related admin tasks and maintain organized records. You will prepare reports for the Project Manager and coordinate TKDN documentation per Indonesian regulations.

The role requires a Diplo­ma (D3) or equivalent, plus at least 2 years of relevant experience and proficiency in Microsoft Office. Batam-based position with responsibilities spanning visa arrangements, travel logistics, and office

Qualifications

• Diploma (D3) in Logistics, Business Administration, or related field.
• At least 2 years of relevant experience in a similar administrative or project coordination role.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong administrative and organizational skills with attention to detail.
• Ability to work under deadlines and manage multiple tasks.

Responsibilities

• Handle project-related administrative tasks and documentation.
• Prepare, update, and submit project reports to the Project Manager / Head of Operations (APAC) in a timely manner.
• Coordinate and prepare Local Content (TKDN) reports in line with Indonesian regulations and submit to JGC/PTSI as required.
• Maintain and organize project files and records for easy tracking and retrieval.
• Support the project team with administrative requirements, including flight and hotel arrangements (logistics).
• Coordinate with internal teams regarding project documentation and compliance requirements.
• Ensure documents are properly controlled, filed, and accessible.
• Arrange visas/visa renewals and health insurance for employees and family members.
• Coordinate business and holiday travel arrangements, including hotels for business trips and project-related travel.
• Manage office purchases and issue Purchase Orders related to operations.

Skills

Microsoft Office

Time management

Communication

Attention to detail

Education

Diploma (D3) in Logistics, Business Administration, or related field

Job description

Key responsibilities

• Handle project-related administrative tasks and documentation
• Prepare, update, and submit project reports to the Project Manager / Head of Operations (APAC) in a timely manner
• Coordinate and prepare Local Content (TKDN) reports in line with Indonesian regulations, ensuring proper documentation and submission to JGC/PTSI as required
• Maintain and organize project files and records for easy tracking and retrieval
• Support the project team with administrative requirements, including flight and hotel arrangements (logistics)
• Coordinate with internal teams regarding project documentation and compliance requirements
• Ensure documents are properly controlled, filed, and accessible
• Arrange visas/visa renewals and health insurance for employees and family members
• Coordinate business and holiday travel arrangements, including hotels for business trips and project-related travel
• Manage office purchases and issue Purchase Orders related to operations

About you

• Minimum Diploma (D3) in Logistics, Business Administration, or related field
• At least 2 years of relevant experience in a similar administrative or project coordination role
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong administrative and organizational skills with attention to detail
• Responsible, able to work under deadlines, and manage multiple tasks simultaneously
• Good communication and interpersonal skills in both written and spoken English/Indonesian
• Experience in handling visas, insurance, and travel arrangements is an advantage
• Able to work independently and as part of a team
• Batam domicile is required