Project Coordinator (Renewable contract)

Hitachi Rail Hong Kong Limited; Jakarta Utara; On-site; IDR 167,400,000 - 279,000,000; Full time

Job summary

Hitachi Rail Hong Kong Limited is seeking a Project Coordinator to support PMs in developing and maintaining project schedules, budgets, and documentation in Jakarta. You will coordinate meetings, workshops, and site visits with internal teams, clients, and subcontractors to ensure milestones are met.

You will communicate with engineering teams, metro operator clients, and other stakeholders while preparing reports and maintaining project records.

Qualifications

• Bachelor’s degree in Engineering, Project Management, Business Administration, or related field.
• 2–4 years of experience in project coordination in engineering, infrastructure, or transportation.
• Strong organizational and time management skills.
• Excellent written and verbal communication in English and Bahasa.
• Proficiency in project management tools (MS Project, Primavera, or equivalent).
• Willingness to travel locally or internationally as required.

Responsibilities

• Assist the project managers/ project director in the development and maintenance of project schedules, budgets, and documentation.
• Coordinate meetings, workshops, and site visits with internal teams, clients, and subcontractors.
• Track project progress and ensure timely delivery of milestones and deliverables.
• Serve as a liaison between engineering teams, metro operator clients, third-party suppliers and other project stakeholders.
• Prepare and distribute project reports, meeting minutes, and status updates.
• Maintain accurate records of project activities, contracts, and correspondence.
• Ensure compliance with company standards, client requirements, and regulatory guidelines.
• Monitor project risks and issues, escalating as needed to ensure resolution.
• Support the implementation of mitigation strategies and contingency plans.
• Contribute to continuous improvement initiatives in project delivery and coordination processes.

Skills

Organizational skills

Time management

Written & verbal communication (EN & B

Education

Bachelor’s degree in Engineering

Tools

MS Project

Primavera

Job description

Assist the project managers/ project director in the development and maintenance of project schedules, budgets, and documentation

Coordinate meetings, workshops, and site visits with internal teams, clients, and subcontractors

Track project progress and ensure timely delivery of milestones and deliverables

Stakeholder Communication

Serve as a liaison between engineering teams, metro operator clients, third-party suppliers and other project stakeholders

Prepare and distribute project reports, meeting minutes, and status updates

Documentation & Compliance

Maintain accurate records of project activities, contracts, and correspondence

Ensure compliance with company standards, client requirements, and regulatory guidelines

Monitor project risks and issues, escalating as needed to ensure resolution

Support the implementation of mitigation strategies and contingency plans

Process Improvement

Contribute to continuous improvement initiatives in project delivery and coordination processes

Requirements

Bachelor’s degree in Engineering, Project Management, Business Administration, or related field

2 - 4 years of experience in project coordination, preferably in engineering, infrastructure, or transportation sectors

Strong organizational and time management skills

Excellent written and verbal communication in English and Bahasa

Proficiency in project management tools (e.g., MS Project, Primavera, or equivalent)

Ability to work independently and collaboratively in a fast-paced environment

Willingness to travel locally or internationally as required

Good to have

Experience working in a multi-national or cross-cultural

PMP/IPMA holder

Familiar with engineering documentation and metro operations