Assistant Project Manager

PT Foodina Inovasi Rasa (Bolekaka Dimsum); Parung; On-site; IDR 89,280,000 - 145,080,000; Full time

Job summary

PT Foodina Inovasi Rasa (Bolekaka Dimsum) is seeking an Executive Assistant/Project Assistant to coordinate and monitor strategic initiatives under Director and Division Manager guidance. You will manage executive agendas and facilitate high-level meetings across directorate and board levels.

You will act as a primary liaison, ensuring transparent communication with clients, vendors, and management stakeholders, while maintaining project documentation and contracts with confidentiality and

Qualifications

• Bachelor's degree in any field.
• 2–3 years of relevant work experience as Executive Assistant or Project Assistant.
• Proficient in Microsoft Office and Google Workspace.
• Experience in preparing management reports, Minutes of Meeting, and executive presentation materials.
• Familiar with project management tools such as Trello, Notion, Asana, or ClickUp.
• Clear, diplomatic, and professional oral and written communication skills.
• Proven ability to manage multiple tasks and handle dynamic Director-level priorities.
• Responsive, highly initiative-driven, and capable of independently resolving technical and administrative issues.
• High integrity, detail-oriented, and experienced in maintaining company data confidentiality.
• Understanding and implementation of PMO Business Management.
• Proficient in AI technology use.
• Preferably based in Depok and surrounding areas.
• Candidates residing in Depok, Bogor, or nearby areas are preferred.

Responsibilities

• Coordinate and monitor execution of strategic projects in line with Director and Division Manager guidance, track timelines using Gantt charts and progress reports, and ensure timely delivery of team deliverables.
• Organize, prepare agendas, and facilitate strategic meetings at directorate, board, and key stakeholder levels.
• Act as primary liaison and communicate project information transparently and professionally according to established authority.
• Manage, secure, and systematically archive all legal documents, cooperation contracts, and strategic project commitments.
• Serve as operational bridge for communication between team members, clients, vendors, and management stakeholders.

Skills

Communication skills

Multitasking

Initiative-driven

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Trello

Notion

Asana

ClickUp

Job description

This role involves coordinating and monitoring strategic projects according to Director and Division Manager directives, managing executive agendas, and facilitating high-level strategic meetings. You will serve as a key communication bridge between team members, clients, vendors, and management stakeholders, while managing project documentation, contracts, and strategic commitments.

Key responsibilities:

Coordinate and monitor execution of strategic projects in line with Director and Division Manager guidance, track timelines using Gantt charts and progress reports, and ensure timely delivery of team deliverables

Organize, prepare agendas, and facilitate strategic meetings at directorate, board, and key stakeholder levels

Act as primary liaison and communicate project information transparently and professionally according to established authority

Manage, secure, and systematically archive all legal documents, cooperation contracts, and strategic project commitments

Serve as operational bridge for communication between team members, clients, vendors, and management stakeholders

Qualifications:

Minimum Bachelor's degree in any field (preferably Management, Business Administration, Communication, or related discipline)

Minimum 2–3 years of relevant work experience as Executive Assistant or Project Assistant (prior experience required; fresh graduates not accepted)

Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace

Experienced in preparing management reports, Minutes of Meeting, and executive presentation materials

Familiar with project management tools such as Trello, Notion, Asana, or ClickUp

Clear, diplomatic, and professional oral and written communication skills

Proven ability to manage multiple tasks and handle dynamic Director-level priorities

Responsive, highly initiative-driven, and capable of independently resolving technical and administrative issues

High integrity, detail-oriented, and experienced in maintaining company data confidentiality

Understanding and implementation of PMO Business Management

Proficient in AI technology use

Preferably based in Depok and surrounding areas

Candidates residing in Depok, Bogor, or nearby areas are preferred.

This role requires mobility across multiple locations.