Project Administrator

Beca; Jakarta Pusat; On-site; IDR 89,280,000 - 156,240,000; Full time

Job summary

Beca in Indonesia seeks an experienced Project Controls Administrator to support high-quality reporting, document/template compilation, and project finance processes.

The role requires strong English communication, meticulous attention to detail, and proven administration experience across project teams. You will coordinate documents, manage files, minutes, and websites, and support project managers and stakeholders throughout the project lifecycle.

Qualifications

• Minimum 5 years’ experience in project controls/admin.
• Strong English written and verbal communication.
• Understanding of project management, controls, and finance processes.
• Experience with Oracle systems and MS Office suite.

Responsibilities

• Provide project administration and document management support to projects under the guidance of the Job and Project Managers.
• Establish and maintain project administration including files, meeting minutes and websites.
• Coordinate project financial reports and inform project managers about timelines.
• Participate in the project team and provide support as directed.
• Provide quality service to internal and external clients.
• Coordinate and maintain project OHS activities.
• Ensure timely completion of internal client requests and communicate when timelines cannot be met.
• Build rapport and communicate professionally with team members and clients.
• Manage own workflows to complete special project priorities.
• Seek feedback to develop best practice knowledge and contribute to objectives.

Skills

Project controls

Admin experience

English communication

Attention to detail

Finance processes

Tools

Oracle

Excel

Word

PowerPoint

Teams

SharePoint

Job description

Job Description

The role focuses on high‑quality reporting, document/template compilation, and supporting project management, controls, and finance processes. Strong English communication skills and excellent attention to detail are essential.

Job Description

The role focuses on high‑quality reporting, document/template compilation, and supporting project management, controls, and finance processes. Strong English communication skills and excellent attention to detail are essential.

About You

• Minimum 5 years’ experience in project controls/admin, preferably within industrial environments.
• Strong English (written and verbal) and high attention to detail in reporting and templates.
• Good understanding of project management, controls, and finance processes.
• Experience with Oracle systems and the Microsoft suite (Excel, Word, PowerPoint; Teams/SharePoint desirable).

Key Responsibilities

• Provide project administration and document management support to projects under the guidance of the Job and Project Managers
• Responsible for the establishment and maintenance of project administration including files, meeting minutes and websites
• Coordination of project financial reports, ensuring project managers are informed about project timelines
• Participate professionally and enthusiastically within the project team and provide support as directed
• Provide a quality service to internal and external clients
• Responsible for the coordination and maintenance of project OHS activities
• Possess an understanding of business activities
• Act in a timely manner to complete all internal client requests efficiently and inform clients when unable to meet expectations and reach agreement on course of action.
• Build rapport and communicate professionally with all team members and clients even when the situation becomes difficult
• Co-ordinate own workflows to ensure completion of special project priorities
• Seek specific, constructive and immediate feedback to ensure development of best practice knowledge
• Achievement of team goals are obtained through personal effort
• Proven administration experience
• Demonstrated experience with document management and project management systems, applications and financial tools
• Understand and adhere to the Beca values
• Act in accordance with industry / professional ethics maintaining professionalism at all times
• Contribution and effort is aligned to organizational objectives
• Comply with all company HSE systems and procedures relevant to the role, in accordance with local documented HSE responsibilities and accountabilities. No work-related injuries, illnesses or adverse environmental outcomes due to incorrect or inadequate application of systems or procedures
• Participate in performance development discussions with manager initiating and managing own personal development with all CPD requirements met
• Work co-operatively and collaboratively willingly accepting share of workload and helping others when required