Project Admin

PT. Permata Prima Enjiniring Elektrika; Pluit; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

PT. Permata Prima Enjiniring Elektrika is seeking a detail‑oriented project administration professional to manage document control, permits, and administrative support across project teams in Indonesia.

You will coordinate with Finance, HR, Procurement, and site teams, and may travel to project sites as needed. Candidates should have a Diploma or Bachelor’s Degree in Business Administration, Engineering, or Logistics, 1–2 years in similar roles, and fluent English (spoken and written) to handle

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Engineering, Logistics, or a related field.
• 1–2 years of experience in project administration, document control, or tender support.
• Fluency in English (spoken & written) is mandatory for handling datasheets, reports, and client correspondence.
• Experience in an EPC / Electrical Engineering company with handling electrical documents is preferred.
• Proficient in MS Excel and MS Word with strong organizational and document control skills.
• Strong interpersonal skills with ability to work within a team and travel to project sites.

Responsibilities

• Document Control & Management: Prepare, input, register, and archive all project-related documentation including technical datasheets, progress reports, project schedules, and budgets.
• Permitting & Compliance: Register, process, and maintain permits and legal authorizations in accordance with office and project licensing requirements.
• Liaison & Communication: Act as a primary liaison between project teams, Finance, HR, Procurement, and external stakeholders to ensure clear communication and smooth administrative flow.
• Cross-Cultural Communication & Translation: Translate project documents, technical specifications, or correspondence as needed.
• Commercial & Financial Admin Support: Assist in preparing and managing administrative documentation for Purchase Orders, Invoicing, BA/BAST, and project procurement needs.
• Project Progress & Personnel Monitoring: Track overall project schedules, monitor field worker attendance/timesheets, and identify bottlenecks.
• General Administrative Support: Assist with other related project and operational administrative tasks as required by management.

Skills

Project administration

Document control

Tender support

Team collaboration

Education

Diploma

Bachelor's Degree in Business Administration

Bachelor's Degree in Engineering

Bachelor's Degree in Logistics

Tools

MS Excel

MS Word

Job description

Diploma or Bachelor’s Degree in Business Administration, Engineering, Logistics, or a related field.

Minimum 1-2 years of working experience in project administration, technical document control, or tender support.

Fluency in English (spoken & written) is mandatory for handling vendor datasheets, technical reports, and client correspondence.

Strongly Preferred: Experience in an EPC / Electrical Engineering company with a proven track record of handling electrical technical documents (datasheets, HSE/PLN permits, project progress reports).

Proficient in Microsoft Office Suite (especially MS Excel & MS Word) with strong organizational and document control skills.

Strong interpersonal skills with the ability to work effectively within a team environment.

Detail-oriented, assertive, and willing to travel to project sites (site visits) as needed.

Key Responsibilities

Document Control & Management: Prepare, input, register, and archive all project-related documentation- including technical datasheets, progress reports, project schedules, and budgets to ensure completeness and accuracy.

Permitting & Compliance: Register, process, and maintain permits and legal authorizations in accordance with office and project licensing requirements.

Liaison & Communication: Act as a primary liaison between project teams, Finance, HR, Procurement, and external stakeholders to ensure clear communication and smooth administrative flow.

Cross-Cultural Communication & Translation: Facilitate communication by translating project documents, technical specifications, or correspondence as needed.

Commercial & Financial Admin Support: Assist in preparing and managing administrative documentation for Purchase Orders (PO), Invoicing, Work Completion Certificates (BA/BAST), and project operational procurement needs.

Project Progress & Personnel Monitoring: Track overall project schedules, monitor field worker attendance/timesheets, and proactively identify potential administrative bottlenecks.

General Administrative Support: Assist with other related project and operational administrative tasks as required by management.