Project Controls & Administration Lead

Beca; Jakarta Pusat; On-site; IDR 89,280,000 - 156,240,000; Full time

Job summary

Beca in Indonesia seeks an experienced Project Controls Administrator to support high-quality reporting, document/template compilation, and project finance processes.

The role requires strong English communication, meticulous attention to detail, and proven administration experience across project teams. You will coordinate documents, manage files, minutes, and websites, and support project managers and stakeholders throughout the project lifecycle.

Qualifications

• Minimum 5 years’ experience in project controls/admin.
• Strong English written and verbal communication.
• Understanding of project management, controls, and finance processes.
• Experience with Oracle systems and MS Office suite.

Responsibilities

• Provide project administration and document management support to projects under the guidance of the Job and Project Managers.
• Establish and maintain project administration including files, meeting minutes and websites.
• Coordinate project financial reports and inform project managers about timelines.
• Participate in the project team and provide support as directed.
• Provide quality service to internal and external clients.
• Coordinate and maintain project OHS activities.
• Ensure timely completion of internal client requests and communicate when timelines cannot be met.
• Build rapport and communicate professionally with team members and clients.
• Manage own workflows to complete special project priorities.
• Seek feedback to develop best practice knowledge and contribute to objectives.

Skills

Project controls

Admin experience

English communication

Attention to detail

Finance processes

Tools

Oracle

Excel

Word

PowerPoint

Teams

SharePoint

Job description

Beca in Indonesia seeks an experienced Project Controls Administrator to support high-quality reporting, document/template compilation, and project finance processes.

The role requires strong English communication, meticulous attention to detail, and proven administration experience across project teams. You will coordinate documents, manage files, minutes, and websites, and support project managers and stakeholders throughout the project lifecycle.