Office Manager

Techne Praxis; Jakarta Pusat; On-site; IDR 167,400,000 - 279,000,000; Full time

Job summary

Techne Praxis is seeking an Office Manager to ensure smooth day-to-day office operations and provide administrative support to project teams. The role collaborates with senior office managers, project managers, consultants, subconsultants, suppliers, and leadership to deliver efficient administrative, financial, and operational support for projects.

The role covers office management, document control, and basic budgeting, with responsibilities spanning onboarding/offboarding, meetings, travel,

Qualifications

• Diploma or Bachelor’s degree in business administration, office management, or a related field.
• 5+ years of experience in office administration or project administration in a consulting/professional services environment.
• Strong organizational and multitasking skills with attention to detail.
• Familiarity with basic project administration, invoicing, and contract documentation.
• Proficiency in Microsoft Office; knowledge of project management or accounting systems is a plus.
• Strong communication and interpersonal skills across teams and external stakeholders.

Responsibilities

• Manage day-to-day office operations, including supplies, facilities, IT coordination, and supplier management.
• Serve as the primary point of contact for office-related administrative matters.
• Support onboarding and offboarding, workspace setup, and coordination with service providers.
• Maintain office policies and administrative systems for efficiency and compliance.
• Coordinate meetings, travel arrangements, and internal events.
• Provide administrative support to project teams: document control, filing, and version management.
• Assist project financial administration: timesheets, expense claims, and basic budget monitoring.
• Support contract administration: records of contracts, amendments, and deliverables.
• Assist invoicing processes: preparation, tracking, and coordination with finance.
• Help track deliverables, deadlines, and reporting requirements for projects.
• Support procurement and subconsultant administration related to project delivery.

Skills

Strong organizational skills

Multitasking

Communication skills

Independent work

Interpersonal skills

Education

Diploma/Bachelor’s degree in business administration or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

About the Role

Office Manager is a key operational role responsible for ensuring the smooth day-to-day functioning of the office while also providing administrative support to project teams. The role supports both internal operations and project delivery by coordinating administrative processes, managing documentation, and supporting financial and contractual administration. The Office Manager works closely withsenior office managers,project managers, consultants,subconsultant/ suppliers,and leadership to ensure that projectsreceivedappropriate administrative, financial, and operational support in place.

Key Responsibilities

• Manage day-to-day office operations, including office supplies, facilities, IT coordination, andsuppliersmanagement.
• Serve as the primary point of contact for officerelated administrative matters.
• Support onboarding and offboarding processes, including documentation, workspace setup, and coordination with relevant service providers.
• Maintain office policies, procedures, and administrative systems to ensure efficiency and compliance.
• Coordinate meetings, travel arrangements, and internal events asrequired.

Project Administration Support

• Provide administrative support to project teams, including document control, filing, and version management.
• Support project financial administration, such as timesheet tracking, expense claims, and basic budget monitoring.
• Assistwith contract administration, includingmaintainingrecords of contracts, amendments, and key deliverables.
• Support invoicing processes, including preparation, tracking, and coordination with finance teams.
• Assistproject managers in tracking deliverables, deadlines, and reporting requirements.
• Support procurement and subconsultant administration related to project delivery.

Requirements

• Diploma,Bachelor’sdegree, or equivalent professional experience in business administration, office management, or a related field.
• Above5years of experience in office administration, project administration, or a similar role, preferably in a consulting or professional services environment.
• Strong organizational and multitasking skills, with high attention to detail.
• Familiarity with basic project administration, invoicing, and contract documentation.
• Proficiencyin Microsoft Office (Word, Excel, PowerPoint); experience with project management or accounting systems is an advantage.
• Strong communicationand interpersonal skills, with the ability to work across teams and with external stakeholders.
• Ability to work independently, prioritize tasks, and manage competing deadlines.
• High levelof professionalism, discretion, and reliability.

Why Join Us

• Playa central rolein supporting both office operations and impactful project delivery.
• Work closely with multidisciplinary teams on meaningful urban and infrastructure projects.
• Gain exposure to project management, finance, and consulting operations.
• Be part of a collaborative, dynamic, and growing organization.
• Opportunity to grow the role over time, with increased responsibility and professional development.