Project Assistant

Jakarta Intercultural School; Jakarta Utara; On-site; IDR 300,000,000 - 540,000,000; Full time

Job summary

Jakarta Intercultural School is seeking a Project Manager to oversee construction projects, manage budgets, procurement, and documentation, while coordinating with site teams and leadership.

The role requires a bachelor’s degree in Engineering and at least five years of construction/project experience, with strong English skills and a methodical approach. This on-site position emphasizes safety, reporting, and cross-functional collaboration.

Qualifications

• Bachelor's degree in Engineering is required (Civil or Architecture preferable).
• Minimum five years of work experience in a construction or project environment.
• Good computer literacy including MS Office, MS Project, CAD/BIM & Specialist Software.
• Proficiency in English (verbal & written).
• Ability to work in a team and strong interpersonal skills.
• Attention to detail and a methodical work approach.
• Clear commitment to child protection, safety, service learning, and environmental stewardship.

Responsibilities

• Forecasting the cost of different materials needed for the project.
• Preparing tender documents, contracts, budgets, bills of quantities, and other documentation.
• Tracking all changes to the design and/or construction work and adjusting budget projections accordingly.
• Procuring or agreeing on the services of contractors and subcontractors who work on the project.
• Procuring materials, monitoring the procurement process until completion, and communicating progress to the head of project.
• Monitoring and keeping all records for the work that has already been done.
• Liaising with site managers, project managers, and site engineers.
• Helping in selecting and sourcing construction materials.
• Writing reports regarding all the works.
• Tracking project progress; monitoring work plan execution and writing project-related reports and other documentation; coordinating and scheduling project meetings.
• Contributes towards the development and scoping of projects.
• Help finish the project on schedule, managing obstacles and enabling project managers to lead their teams and reach business objectives.
• Assisting the project leader by communicating with involved parties and managing timelines and deliverables.
• Adept at administrative tasks including document preparation, scheduling, and minute-taking.
• Embracing the JIS Learning Dispositions of Resilience, Resourcefulness, Relating, and Reflecting.
• Performing other related duties as assigned by the Head of Project.

Skills

English proficiency

Teamwork

Interpersonal skills

Attention to detail

Methodical approach

Child protection commitment

Education

Bachelor's degree in Engineering (Civil or Architecture preferable)

Tools

MS Office

MS Project

CAD/BIM & Specialist Software

Job description

QUALIFICATIONS, EXPERIENCES and ATTRIBUTES

• Minimum a bachelor’s degree, major in Engineering (Civil or Achitecture is preferable)
• Minimum five years of work experience in a construction or project environment.
• Good computer literacy (MS Office; MS Project; CAD/BIM & Specialist Software)
• Good in English, both verbal & written
• Able to work in a team
• Good interpersonal skills
• Attention to detail and prefer to use methodical approach at work
• A clear commitment to Child Protection, safety, service learning, and environmental stewardship

DUTIES AND RESPONSIBILITIES

• Forecasting the cost of different materials needed for the project
• Preparing tender documents, contracts, budgets, bills of quantities, and other documentation.
• Tracking all changes to the design and /or construction work and adjusting the budget projections accordingly.
• Procuring or agreeing on the services of contractors and subcontractors who work on the project
• Procuring materials, monitoring the procurement process until completion, and communicating the progress to the head of project
• Monitoring and keeping all records for the work that has already been done
• Liaising with the site managers, project managers, and site engineers.
• Helping in selecting and sourcing the construction materials
• Writing reports regarding all the works
• Tracking project progress; monitoring work plan execution and writing project-related reports and other documentation and coordinating and scheduling of project meetings. Contributes towards the development and scoping of projects.
• Helping to finish the project on schedule, managing any obstacles that may arise, and enabling project managers to lead their teams and reach business objectives.
• Assisting the project leader by communicating with all the involved parties and managing the timeline and deliverables of the projects under their control
• Must be adept at administrative tasks including document preparation (hand over documents), scheduling, and minute-taking.
• Embracing the JIS Learning Dispositions of Resilience, Resourcefulness, Relating, and Reflecting.
• Performing other related duties and assuming other responsibilities as assigned by the Head of Project